St Helena Bay: Procurement Specialist posted by Oceana

Procurement Specialist – Lucky Star Ops / Amawandle Pelagic

Purpose of the Role

To deliver optimal cost of ownership for Procurement categories and the savings targets in line with the savings methodology and agreed value add targets and measures while securing the delivery of projects, goods and services across the Procurement categories, to support the division’s business goals, thus effectively managing risk.

The role holder will be responsible for inputting into Divisional Category strategy development as required, and supporting the Procurement Manager in executing the strategy with a key focus being enablement of the Procurement function and negotiated deals.

The role holder will be responsible for supporting the procurement function and the publication of tenders and other related documents as directed and be involved in the management of divisional supplier relationships.

Key Job Outputs:

Category & Procurement Planning: Contribute to the development of category strategies for     assigned categories; Provide input and support in establishing longterm procurement plans.

Financial Management: Deliver divisional and individual procurement savings targets; Provide monthly savings tracking reports; Improve payment terms across suppliers and ensure compliance with the 60day minimum standard.

Tender & Procurement Process Management: Participate in divisional tender processes and ensure adherence to procurement policy; Gather requirements across departments and consolidate demand for efficient procurement; Support the Procurement Manager in delivering tenders; Review, negotiate, and implement annual supplier rate adjustments; Ensure effective communication and rollout of Group Procurement policies; Conduct quarterly spend analysis to support category strategies and demand planning; Maintain document control for procurement processes, including Supplier Selection, Purchase Overrides and NonConformances; Manage stakeholder relationships and evaluate supplier performance; Implement newly negotiated deals and ensure correct buying processes, catalogues, and guidelines are followed; Support delivery of BBBEE Preferential Procurement reporting requirements.

Process Improvement: Identify, design, and implement procurement process improvements; Collaborate with Finance Shared Services to optimise buying processes.

People Management: Manage and support three Procurement Clerks.

Reporting: Prepare and submit accurate monthly management pack reports; Provide weekly    operational reporting and monthly tactical reporting, including trend analysis.

Risk & Contract Management: Support rollout and management of Master Procurement Agreements; Maintain visibility of contract statuses and expiry dates in the contract management system; Review and update the contract register monthly.

Knowledge, Skills and Attributes:

Teamwork and collaboration; Customer focus (internal and external); Accountability and responsibility; Ability to develop and maintain productive intern and external working relationships; Strong Analytical Skills – Supply Base and Supply Chain Analysis; Well-developed written and verbal communication skills; Conflict management; Strong Risk Analysis skills; Commercial and Negotiation Skills; Planning and organizing

Qualifications and Experience:

Diploma/Procurement-related qualification; 5 years’ related experience.

In support of the company’s Employment Equity Plan, applicants from designated groups will be given preference for this position.