Job Description
About the Role
We are seeking a highly skilled and experienced Rental Administrator to join our team in Port Elizabeth. As a key member of our property management department, you will be responsible for ensuring the smooth operation of rental properties, maintaining accurate records, and providing excellent customer service to our tenants.
Key Responsibilities
- Maintain and update tenant lease files and records
- Follow up with tenants regarding late rental payments
- Update tenant lease and contact spreadsheets accurately
- Ensure lease agreements are correctly completed, signed, and filed
- Prepare new lease agreements for tenants
- Obtain quotes for maintenance work and forward approved quotes to the ordering department for purchase orders
- Assist in scheduling and coordinating maintenance work with tenants
- Follow up with tenants to confirm maintenance jobs were completed satisfactorily
- Perform weekly stock takes with the maintenance team
- Record and manage all maintenance jobs and purchase orders per property
- Conduct ingoing and outgoing property inspections and accurately capture findings
- Approve rental applications of prospective tenants
- Contact tenants regarding outstanding rental payments
- Provide general administrative support to the Manager as required
Requirements
- 3–4 years’ experience in the rental property industry
- Proficiency in MS Office applications, including Word, Excel, and Outlook
- Knowledge of accounting software is advantageous (not essential)
- Understanding of professional phone and email etiquette
- Reside in the Nelson Mandela Metropolitan area
- Valid driver’s license
Qualifications
- Fidelity Fund Certificate – ESSENTIAL
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Nelson Mandela Bay
In Nelson Mandela Bay, the administrative sector plays a vital role in supporting various industries and sectors. Generally, this field is expected to continue growing as businesses seek to outsource non-core functions to specialized service providers. Typically, companies require skilled administrative professionals to manage their day-to-day operations, ensuring efficient workflows and effective communication.
Salaries for administrative positions in Nelson Mandela Bay can vary widely depending on factors such as experience, company size, industry sector, and level of expertise. While broad ranges are difficult to provide due to the variability, common salary expectations generally fall within the R300 000 – R600 000 per annum range, with senior roles and those in larger companies often commanding higher remuneration packages.
Common skills required for administrative positions in this region include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), excellent communication and interpersonal skills, strong organizational and time management abilities, attention to detail and accuracy, basic bookkeeping and accounting knowledge, and the ability to work independently with minimal supervision. Additionally, having a degree or diploma in business administration, secretarial studies, or a related field can be beneficial.
Administrative roles are commonly found in various industries such as financial services sector, technology industry, manufacturing sector, public sector, and healthcare. These sectors often require specialized administrative support, including human resources management, payroll processing, customer service, data entry, and general office administration.
For career development purposes, administrative professionals can progress to more senior roles within their current company or explore opportunities in related fields such as business management, human resources, or project coordination. Many companies also offer training and development programs to help employees enhance their skills and advance their careers. Typically, with experience and continuous learning, administrative professionals can move into supervisory or management positions, take on more strategic roles, or transition into related fields like operations management or entrepreneurship.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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