Westville: Bookkeeper / Office Manage

Duties and Responsibilities Sage Accounting: Generating customer quotes and sales orders Customer invoicing, delivery notes and statements Raising of supplier purchase orders Pastel Payroll: Running weekly payroll from staff timesheets Monthly salaries Vat201, PAYE, UIF, SDL on efiling and payment thereof. Weekly/monthly payment of payroll and subcontractor invoices. Include casual labour Financial & Accounting: Recon, balancing & payment of all suppliers and creditors. COD and on account. Documentation control. Recon of all company credit cards & fuel accounts Daily banking Job costing & gross profits Debtors management Reconning & supplying the accountants with all financial info/reports so that the books can be captured accurately. Submission & payment of Workmans Comp Office & Administration: Phone calls, emails & all company correspondence. (Outlook, MS Office, One Drive) Diary management & meetings for director/site managers/foremen Supplier credit & customer vendor applications. Collate and submission of Employment Equity Plan Collate and submission of all BEE verification documentation Company insurances / professional industry associations Ordering & payment of office supplies / staff welfare Filing Construction administration: Ordering of stock and materials for job/site Maintain project files/documentation & record keeping. Job contracts. Supplier/material pricing requests Tender processing – Bills of quantity, supporting docs, drawings, work programs Job costings & budgets Prepare billing, progress claims & payment certificates. Site minutes Permits, inspections & site compliance docs. Office support to the foremen/ project managers / architects / quantity surveyors / engineer HR: Employment contracts. Employee records, certifications, and safety documentation. PPE Assist the safety officers with H&S docs and requirements Action safety audits & incident reports Working hours 7.30am 4.30pm