Job Description
About the Role
We are seeking a highly organised and detail-oriented Sales Administrator to join our Cape Town branch team. As a key member of our sales support team, you will provide administrative and sales support, maintain accurate records, and ensure smooth day-to-day office operations in a fast-paced open-plan environment.
Key Responsibilities
- Handle incoming calls, emails, and general correspondence.
- Capture, update, and maintain information in company databases while ensuring accuracy and confidentiality.
- Prepare and process administrative and sales documentation, including:
- Proformas Sales invoices
- Delivery notes
- Loading lists
- Stock sheets
- Credit requests
- Liaise with the sales department to confirm customer orders and resolve billing discrepancies.
- Maintain organised digital and physical filing systems in line with company standards.
- Assist with general stock control and consignment stock management.
- Participate in stock takes and stock-related administrative functions.
- Assist walk-in customers professionally and efficiently.
- Maintain Occupational Health and Safety administration at branch level.
- Provide administrative support to other departments and assist with special projects when required.
Requirements
- Matric certificate required.
- Certificate or diploma in Office Management or Basic Accounting will be advantageous.
- Previous experience in office administration is essential.
- Experience working in an open-plan office environment alongside sales administrators, accountants, and clerks is preferred.
Qualifications
- No qualifications mentioned in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Western Cape
In the Western Cape, South Africa, administrative and clerical roles are a common sight across various industries. Typically, these positions are found in offices, where employees provide administrative support to teams, manage day-to-day operations, and maintain accurate records. Generally, this field is considered stable, with demand for skilled administrators continuing to grow.
When it comes to salary expectations, it’s essential to note that salaries can vary widely depending on factors like experience, company size, and industry sector. A broad range for an entry-level administrative position in the Western Cape would typically be between R300 000 to R500 000 per annum, although this figure may not reflect actual salaries at specific companies. Experienced administrators can expect higher earnings, often falling within a salary bracket of R600 000 to R1 200 000 per annum.
Common skills required for administrative and clerical roles include proficiency in Microsoft Office software, excellent communication and organisational skills, attention to detail, and the ability to maintain confidentiality. Other essential skills often include basic bookkeeping and accounting knowledge, as well as experience with human resources management systems. In some cases, experience with project management tools or language skills (e.g., Afrikaans, English, isiXhosa) may be beneficial for administrative roles in certain industries.
These types of roles can be found across a range of sectors, including financial services, technology, manufacturing, and public administration. The demand for skilled administrators is often driven by the need for efficient operations and effective communication within these sectors.
Career progression opportunities for administrative and clerical staff are varied, with many employees moving into supervisory or management positions over time. Others may choose to specialise in a particular area of administration, such as human resources or financial administration, or pursue further education to transition into related roles like accounting or business studies. With experience and skills development, administrators can advance their careers and take on more senior roles within organisations.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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