East London: Accounts Payable Clerk posted by Profile Personnel

About the Role

Profile Personnel is seeking an experienced Accounts Payable Clerk to join their dynamic team in East London. The successful candidate will be responsible for preparing invoices and supplier documentation, as well as dealing with supplier queries.

Key Responsibilities

• Capture monthly invoices, claims, marketing discounts, and labour costs on Excel creditors ledger
• Calculate marketing discounts and populate the AP sheet with figures
• Send claims to suppliers
• Update Excel and Pastel for claims on a weekly basis
• Review supplier take-on forms that are submitted to Finance and allocate a supplier code to buying
• Load trade suppliers on Pastel using the allocated code
• Complete information section on credit applications before submitting it to management for review and signing
• Maintain an accurate record of all supplier accounts on the Excel creditors spreadsheet, including adding new suppliers, AP sheet, and payments report tab
• Confirm banking details with suppliers via telephone and email the details to buying to verify before paying new suppliers
• Accurately record payments within credit payment terms and policies
• Update the monthly AP purchases captured on Excel creditors ledger and balance to the IMS, twice a week for the weekly payments report sent to management
• Reconcile trade creditors accounts to supplier statements, Excel ledger, and Pastel
• Prepare monthly creditors reconciliations and submission for review
• Populate import batches to load onto the bank for month-end payments for trade
• Follow up on outstanding reconciliation items
• Check on outstanding queries on reconciliations
• Handle trade creditor queries, including claims sent to suppliers, returns, return waybills, and credit notes
• Identify supplier queries and resolve in a speedy manner
• Identify potential early payment discounts
• Raise any discount opportunities with the finance manager

Requirements

• Grade 12 certificate (to be submitted on application)
• Any relevant qualification in finance (advantageous)
• Valid Driver’s License Code 8 unendorsed (advantageous)
• Computer literate: Microsoft Office with Pastel experience and advanced MS Excel knowledge