Durban: Bookkeeper

About the Role

We are seeking an experienced Bookkeeper to join our team in Durban, responsible for managing our company’s financial transactions and ensuring accurate financial reporting.

Key Responsibilities

• Process daily debit and credit transactions using Sage Bank Manager
• Prepare and upload CSV files, ensuring correct formatting and accuracy
• Allocate transactions to general ledger, supplier, and customer accounts
• Investigate and resolve unknown or ad-hoc transactions
• Perform daily reviews to identify discrepancies and incorrect allocations
• Maintain transaction mappings for recurring entries
• Submit cashbook for review and post approved entries
• Process transactions across multiple bank accounts and companies
• Capture journals (e.g. fuel, intercompany loans, payroll allocations)
• Fuel Capturing & Processing: Extract and convert fuel statements (PDF to Excel), clean, format, and verify fuel data accuracy
• Allocate fuel costs to correct branches, projects, and GL accounts
• Populate Sage templates and prepare for system upload
• Ensure alignment between fuel statements and captured data
• Management Accounts Preparation: Extract and analyse supplier invoices and sales data (Sage & Jotika), reconcile data between systems and investigate discrepancies
• Prepare income statements with accurate GL allocations
• Capture and allocate stock (opening & closing balances)
• Allocate fuel, payroll, PAYE, and ad-hoc costs
• Split shared costs per branch
• Compile and submit management accounts for review
• Distribute approved reports to management and directors
• Procurement & Purchase Orders: Create and manage purchase orders for all company purchases, source suppliers and obtain quotations, ensure approvals are obtained before placing orders
• Monitor usage and implement cost control measures
• Cellphone Contracts Administration: Manage new contract applications and upgrades, liaise with service providers (e.g. Telkom, Vodacom), obtain approvals and process documentation
• Maintain contract records and perform quarterly reviews
• Conduct cost vs benefit analysis and report to management
• Fleet & Fuel Management: Monitor fuel usage and investigate discrepancies, manage fleet cards (applications, cancellations)
• Maintain fleet-related records and licences
• Insurance & Asset Management: Maintain and update fixed asset register, record additions and disposals of assets
• Support insurance-related administration
• Systems & Admin Support: Manage portals (e.g. invoice uploads and verifications), provide basic IT and operational support
• Maintain records for vehicle tracking systems (C-track)
• Coordinate office consumables and supplier services (e.g. printers)

Requirements

• Diploma/Degree in Accounting, Finance, or related field

Qualifications

• Experience with Sage Accounting is essential
• Experience in a manufacturing environment advantageous

Salary & Benefits

• (No salary information provided)