Africa: Administration Supervisor posted by Dante Personnel

• Matric
• Certificate in Business Administration advantageous
• ± 3 years experience in similar role
• Attention to detail, accurate with good numeric skills.
• Must be able to prioritise and have organisational skills
• Must have a sense of internal control / audit practices and have the ability to maintain appropriate systems
• Must have the ability to work with tight deadlines.
• PC literacy – SAP, Excel advanced skills
• Administer the Budgets / Control Sheets / Ordering of Stationery / Telephone account split
• Issue of order no’s to service providers
• Allocate and record regional invoices and liaise with suppliers/hubs in region for outstanding invoices and follow up in terms of Creditors process to enable reconciliation of accounts
• Manage all hub’s and regions petty cash and make sure slips/invoices are signed off by RM and submit to HO for reimbursement
• Complete Petty cash Claims reconciliation for RM
• Handling of conveyor system invoices (all hubs except CTH) and make sure that invoices are signed off by ROM and submit on SAP
• Monitor weekly labour budget vs. actuals
• Order, control and manage staff welfare items (refreshments), cleaning materials and stationery for hub
• Controlling of expenses and make sure that invoices are signed off by RM and submit to HO for payment
• Prepare for regional sites finance control sheet / accruals and reconcile G&L against Forecast
• Reconcile all hubs (region) control sheets; GL analysis and reasons for overspend (all hubs in region)
• Submit monthly Budgets/Control Sheets/Accruals/Forecasts and exception reports for regions to Head Office monthly
• Assist with Preparation of yearly budget for Hub and Region
• Capture new local transport finance sheet and prepare reports
• Administer adhoc transport requests, and prepare documentation required, when necessary
• Assist in handling difficult customers regarding delivery problems
• Assist in the completion and checking of the daily log
• Assist with stores on hold, new store arrangements and compliance issues, when necessary
• Assist with transport provider capturing of daily log when necessary
• Audit and complete transport log sheet and submit to HO
• Audit driver and crew hours with SP with regards to delays
• Audit POD’s for delivery schedule, late deliveries, discrepancies and delays
• Complete and submit local delivery transport summary to HO
• Reconcile Service Provider data
• Check clock cards/ timesheets and reconcile timesheets for different service Providers
• Capture problems with en route deliveries, liaise with store to get resolved and then provide feedback to transport provider
• Act as interface between the Hub and Local Transport
• Provider on day -to day Issues.
• Hub Month End Reports, etc Diesel consumption
• Manage in handling difficult customers regarding delivery problems
• Hub Month End Reports for regions (National)

Consultant: Vonne Scholtz – Dante Personnel Cape Town
Apply via our website .za

If you do not hear from us within 5 days, please accept that your application was unsuccessful