Cape Town City Centre: Inventory Controller

About the Role

We are seeking an experienced and detail-oriented Inventory Controller to join our luxury hospitality brand in Cape Town City Centre. As a key member of our operations team, you will be responsible for ensuring accuracy, compliance, and seamless operational support across multiple departments. Your analytical mind and strong organizational skills will enable you to manage inventory controls effectively, providing valuable insights to inform business decisions.

Key Responsibilities

• Inventory Governance & Daily Controls: Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
• Verify all transactions captured by the Inventory Administrator, including:
• Purchase Orders (GRNs)
• Transfers (Internal & External)
• Wastage / Write Off
• Credit Issues
• Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.
• Sales vs Consumption Reconciliation (High-Risk Areas):
• Reconcile POS sales vs inventory depletion for:
• Bar (Minibar, Game Drive & Incl Sales)
• Gallery & Creative Lab
• Retail
• Spa
• Validate recipe-linked items for correct depletion (cocktails, pouring).
• Investigate all consumption discrepancies same-day.
• Enforce “no replenishment without reconciliation” per SOP.
• Transfers, Issues, Wastage & Credit Management:
• Verify all transfers include:
• Correct documentation
• Signatures Matched values
• Ensure all departmental issues are supported by usage sheets.
• Validate all wastage entries and ensure proper authorisation.
• Confirm supplier credits are correctly raised and reconciled.
• Purchase Order Controls & Budget Alignment:
• Validate purchasing requests against:
• Department budgets
• Approved PAR levels
• Min/Max or ROP settings
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
• Notify Group Inventory Manager of unusual changes or irregularities.
• Receiving, Storage & Storeroom Integrity (via Storeman):
• Oversight of:
• GRN accuracy and 3-way matching (PO Delivery Note Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits.
• Cycle Counts & Full Stock Counts:
• Lead mid-month and month-end counts.
• Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
• Investigate variances using movement logs, POS data, GRNs, and usage patterns.
• Ensure all variances are fully explained and approved.
• Month-End Process & Reporting:
• Manage Month End Process for all inventory locations in co-operation with all HODs
• Compile month-end reporting pack including:
• Opening & closing balances
• Purchases
• Issues & transfers
• Wastage
• Sales vs consumption summaries
• Variance reports
• Count sheets
• Compile an Inventory Workbook.
• Obtain final sign-off from Finance & the Group Inventory Manager.

Requirements

• 24 years of experience in hospitality inventory or multi-department stock management

Qualifications

• None specified

Salary & Benefits

• Salary details not specified