Cape Town City Centre: Proposal & Sales Ops Coordinator

About the Role

We are seeking a highly organized and experienced Proposal & Sales Ops Coordinator to join our team in Cape Town City Centre. The successful candidate will be responsible for managing the operational engine that enables speed and consistency, ensuring proposal intake gating, tracker management, HubSpot hygiene, and Fast Track proposal assembly. This is an excellent opportunity for a skilled professional to make a meaningful impact on our business success.

Key Responsibilities

• Run the operational engine that enables speed and consistency
• Manage proposal intake gating and tracker management
• Maintain HubSpot hygiene, including required fields, stage discipline, next steps, close dates, and notes
• Assemble proposals using approved templates, modules, annexures, and formatting standards
• Produce pipeline, workload, and performance reports aligned to KPIs

Requirements

• Strong understanding of proposal workflows, RFIs, RFPs, bid timelines, and internal review cycles
• Fast Track Proposal Assembly skills
• CRM & Sales Operations knowledge
• Proven ability to maintain real-time trackers with high accuracy and visibility

Qualifications

Masters Degree in Communication/Marketing/Sales

3-5 years of experience in proposal writing, proposal and sales operations, or pre-sales (ideally in consulting SaaS or B2B services)

Proposal or Project Mng certification – APMP preferred