Cape Town City Centre: Proposal & Sales Ops Coordinator

About the Role

We are seeking a highly organized and experienced Proposal & Sales Ops Coordinator to join our team in Cape Town City Centre. As the operational engine of our proposal intake process, you will be responsible for ensuring speed and consistency across all proposal workflows. Your expertise will enable us to move swiftly through review cycles and deadlines, meeting expectations with reliability.

Key Responsibilities

• Run proposal intake gating and tracker management systems
• Maintain HubSpot sales operations hygiene, including required fields, stage discipline, next steps, close dates, and notes
• Assemble proposals using approved templates, modules, annexures, and formatting standards for Fast Track proposal assembly
• Prove ability to maintain real-time trackers with high accuracy and visibility
• Produce pipeline, workload, and performance reports aligned to KPIs

Requirements

• Strong understanding of proposal workflows, RFIs, RFPs, bid timelines, and internal review cycles
• Ability to assemble proposals using approved templates, modules, annexures, and formatting standards
• CRM & Sales Operations Knowledge including required fields, stage discipline, next steps, close dates, and notes in HubSpot

Qualifications

Masters Degree in Communication/Marketing/Sales 3-5 years in proposal writing, proposal and sales operations, pre-sales (ideally in consulting SaaS or B2B services) Proposal or Project Mng certification – APMP preferred