Cape Town City Centre: Senior Property Co – Ordinator for Hotels

Property Coordinator – Hotel Portfolio Job Purpose The Property Coordinator provides essential coordination, administrative support, and cross-functional alignment across a hotel portfolio within a precinct environment. The role ensures that day-to-day operations, stakeholder engagements, property-related workstreams, and precinct initiatives are aligned to broader strategic objectives. The position acts as a central link between internal teams, hotel operators, owners, service departments, and external partners, ensuring priorities are coordinated, clearly communicated, and effectively tracked to support operational excellence and long-term asset performance. Key Responsibilities 1. Coordination & Planning Coordinate and track activities impacting hotel operations. Support strategic planning through research, data gathering, scheduling, and documentation preparation. Monitor precinct-wide initiatives and communicate implications to stakeholders. Assist with ESG, sustainability, and integration initiatives. Consolidate stakeholder information to support decision-making. 2. Operational Management Coordinate facilities, utilities, safety, and service requests. Maintain compliance registers (maintenance, audits, insurance, contracts). Support capital expenditure (Capex), refurbishment, and lifecycle coordination. Monitor compliance with lease and management obligations. Coordinate inspections, site walks, and action tracking. 3. Stakeholder Engagement & Relationship Management Act as a coordination point for internal and external stakeholders. Prepare agendas, minutes, reports, and action logs. Build collaborative relationships with operational and service departments. Support agreement management and documentation tracking. Maintain stakeholder databases and reporting calendars. Coordinate workshops, forums, and training initiatives. 4. Financial & Administrative Support Assist with quotes, purchase orders, and job cost administration. Consolidate financial reports (revenue, occupancy, turnover). Track financial obligations such as escalations and compliance submissions. Support Capex and Opex tracking and audit preparation. Maintain financial dashboards and asset registers confidentially and accurately. Qualifications Diploma or Degree in: Hospitality Management Property Management Business Administration Or related field (advantageous) Experience 3–5 years’ experience in: Hospitality operations Property administration Asset coordination or similar environment Experience in multi-stakeholder environments. Exposure to hotel operations and service standards is advantageous. Knowledge Requirements Understanding of hotel and property environments. Basic knowledge of leases and compliance frameworks. Awareness of tourism trends and guest experience principles. Skills & Competencies Strong planning and coordination ability Excellent time management and multitasking skills High attention to detail Strong written and verbal communication skills Problem-solving and practical decision-making ability Administrative and technical proficiency Advanced Microsoft Office skills (Excel, PowerPoint, Outlook) Work Context Office-based coordination role No travel required (local or international) No direct reports Not responsible for managing budgets directly