Job Description
About the Role
The Commercial Operations Administrator – Purchasing Support role supports the Procurement and Commercial teams with day-to-day purchasing administration, ensuring accurate, well-organized, and completed purchase orders within agreed timelines. This is a critical support function that requires strong organizational skills, attention to detail, and excellent communication abilities.
Key Responsibilities
• Collect, check, and follow up on purchase order confirmations from suppliers, ensuring any discrepancies are queried and resolved timeously.
• Monitor and maintain open purchase orders, including expected delivery dates, supplier updates, and on-time in-full (OTIF) delivery performance.
• Liaise with suppliers, internal departments, and couriers to support timely deliveries, booking-in, processing, and replenishment of products.
• Assist with resolving inbound delivery shortages or discrepancies, ensuring credit notes or corrective documentation are requested where required.
• Keep the ERP system updated with accurate purchase order information, product lead times, supplier updates, and reorder data.
• Support the Commercial team by ensuring supplier price files are received, checked, authorised, and uploaded into the system ahead of effective dates.
• Collate and action supplier claims and ensure invoices or supporting documentation are generated in line with contractual arrangements.
• Assist with allocated invoice queries by investigating the cause, correcting information where appropriate, and escalating unresolved matters.
• Provide administrative support to the Product Maintenance team to assist with product data collection, accuracy, and validity.
Requirements
Strong verbal and written communication skills. Confident working with numerical, pricing, and financial information. Excellent organisation, attention to detail, and follow-through. Good relationship-building skills with suppliers and internal departments. Ability to prioritise workload and work to deadlines. Intermediate Microsoft Office skills, particularly Excel and Outlook.
Qualifications
None specified
Salary & Benefits
Not mentioned
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in eThekwini
In eThekwini, the administrative and clerical sector is a common and essential part of many industries, typically providing support functions to various sectors such as government, finance, technology, and more. Generally, this field offers stable employment opportunities with a broad range of job openings available across various company sizes.
Typically, salaries for admin, clerical, or secretarial positions in eThekwini can vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, entry-level positions usually fall within the R3 000 – R5 000 per month range, while more senior roles may command salaries between R6 000 – R15 000 per month or more, depending on qualifications and expertise. However, it’s essential to note that actual salaries can differ significantly due to various market and company-specific factors.
Common skills required for administrative, clerical, or secretarial positions in eThekwini include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), experience with calendar management and travel coordination, strong communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently. Many employers also place a high value on IT skills, such as knowledge of database management or data entry systems.
The administrative sector is often employed in various industries, including financial services, technology, manufacturing, healthcare, and government sectors. In these fields, admins typically support teams with tasks ranging from customer service and record-keeping to project coordination and data analysis. Additionally, some roles may involve working with confidential information or handling sensitive documents, making discretion and professionalism essential.
For those interested in pursuing a career in administration, there are numerous opportunities for professional development and advancement. Common career progression paths include moving into supervisory or management roles, transitioning into related fields like human resources or accounting, or taking on specialized roles such as executive assistant or project coordinator. Throughout their careers, admins can expect to develop valuable skills and expertise that enable them to adapt to changing environments and advance in their chosen field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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