Durbanville: Fleet & Distribution Controller posted by FROZEN FOOD DISTRIBUTORS

About the Role

We are seeking a highly organized and detail-driven Fleet & Distribution Controller to join our team at Frozen Food Distributors. As a key member of our operations team, you will be responsible for controlling and coordinating fleet and distribution operations, ensuring seamless day-to-day activities and maintaining high standards of compliance and safety.

Key Responsibilities

• Ensure all vehicles are roadworthy, compliant, and serviced as scheduled.
• Oversee inspections, preventative maintenance, breakdowns, and repairs, ensuring timely completion.
• Control DRS (fault reporting) and monitor closure of defects.
• Verify vehicle licensing, COFs, and driver compliance (PDPs, medicals).
• Maintain accurate fleet and distribution records, reporting, and operational dashboards.
• Allocate vehicles and drivers daily based on operational requirements.
• Brief drivers before dispatch and debrief after completion to monitor route and delivery performance.
• Track deliveries in real time, follow up on delays, and escalate issues as required.
• Maintain daily Vehicle Availability Schedule (VAS) and communicate to operations.
• Monitor supplier performance and repair turnaround times.
• Act as the operational link between drivers, fleet, and operations.
• Ensure yard operations, including parking, truck wash, and compliance, meet standards.
• Review, verify, and raised credit notes and stock return reports.
• Handle escalations regarding driver performance, discipline, and operational issues.
• Ensure audit-ready documentation for inspections, services, and regulatory compliance.
• Identify recurring operational issues and recommend process improvements.

Requirements

• Strong organizational and coordination skills
• High attention to detail and accuracy
• Ability to work under pressure and manage multiple priorities
• Effective communication and interpersonal skills
• Problem-solving and decision-making ability
• Knowledge of fleet management systems and compliance requirements
• Proficiency in reporting and data management
• Understanding of vehicle compliance and transport regulations

Qualifications

• 3 years experience in fleet, logistics, or distribution operations
• Own transport