Gauteng: Supply Chain Specialist posted by Execustaff South Africa (Pty) Ltd

• Source new suppliers and maintain strong, long-term relationships with existing suppliers.
• Obtain and evaluate supplier quotations, including detailed cost breakdown analysis.
• Negotiate pricing, quantities, and delivery schedules with suppliers.
• Support supplier selection through comparative quote analysis.
• Maintain and update the supplier database, including onboarding of new suppliers.
• Identify and implement alternative sourcing strategies when required.

Costing & Commercial Support

• Manage and maintain the central costing database.
• Compile accurate costings and support quote preparation for parts and repairs.
• Provide analytical input on market-related pricing and cost optimization.
• Review and assess quotes prepared by Supply Chain team members.
• Monitor and track project costs against budgets and highlight variances.

Logistics & Freight Coordination

• Work with freight forwarders and transport providers to determine optimal routes and rates.
• Review and approve freight terms and agreements.
• Support freight consolidation and best practice implementation.
• Prepare shipment clearance documentation and ensure timely processing.
• Monitor shipment and order documentation to ensure compliance and deadlines are met.

Systems & Process Management

• Ensure effective utilization of ERP system (Sage)
• Support development and maintenance of supply chain policies, procedures, and Standard Operating Procedures.
• Oversee SharePoint libraries and ensure accurate document management.
• Maintain logistics and operational documentation.

Operational & Team Support

• Coordinate with sales teams to ensure accurate and timely order processing.
• Assist in supervising and supporting the Supply Chain team.
• Provide problem-solving support across Supply Chain activities.
• Assist with order approvals and supplier selection decisions when required.
• Support subcontractor management, including rate agreements and query resolution.

Performance & Reporting

• Assist in developing and monitoring key Supply Chain KPI’s.
• Track company objectives and performance against targets.
• Support finance with cost reconciliations and variance analysis.

Project & Order Management

• Monitor BOM’s and ensure timely procurement action.
• Track and manage project quotes to ensure acceptable turnaround times.
• Maintain quoting boards and provide status updates to relevant stakeholders.
• Support project sizing and setup processes.
• Ensure all customer orders are captured and processed efficiently.

Secondary Responsibilities

• Manage and maintain SharePoint commercial site.
• Ensure effective tracking and communication of repair and project quotes.
• Support continuous improvement initiatives within the Supply Chain function.