Johannesburg: Administrator (12 Months Fixed Term Contract) – Wits SBIMB

About the Role

The Johannesburg: Administrator (12 Months Fixed Term Contract) role is a critical support function within the Sydney Brenner Institute for Molecular Bioscience (SBIMB). As the central point of contact, you will be responsible for ensuring operational efficiency in relation to office management, administration, events management, and document control.

Key Responsibilities

• Monitoring, ordering, and inventory management of supplies
• Ensuring compliance with procurement processes
• Obtaining quotes from relevant suppliers within set budgets and policy requirements
• Processing of orders for the projects office and the research laboratory
• Receipting of goods/orders and capturing payments
• Follow up on payments and ensure suppliers are paid
• Participate in Asset Verification
• Managing travel itineraries (flights, accommodation, shuttles)
• Liaising with finance for subsistence and travel
• Maintaining a good filing system and assisting with photocopying, collation, and distribution of documents
• Liaising with relevant service providers to assist with general maintenance of the building
• Scheduling meetings, taking minutes
• Participating in writing SOPs related to the effective functioning of the organisation’s administration and facilities
• Booking of meeting room/venues for events
• Preparation of workshops, trainings, and seminars
• Setting up venue and equipment prior to events
• Organising catering for meetings on request
• Working overtime during events (early start or late finish)
• Acting as the primary point of contact for stakeholders
• Handling queries and delivering messages, often serving as the face of the office
• Liaising with ICT for IT-related queries or requests, as well as general maintenance of printers
• Document Control: Maintaining advanced electronic and physical filing systems, ensuring quick retrieval of records, and drafting correspondence

Requirements

• Any Bachelor’s Degree with relevant Administration experience or a Degree in Office Management, Public Administration, or equivalent qualification
• Excellent written and verbal communication skills
• Competent in the use of Microsoft office packages (Word, Excel, Outlook)

Qualifications

• None mentioned

Salary & Benefits

• No information provided