Johannesburg: HR Administrator posted by Advius (Pty) Ltd

About the Role

We are seeking a detail-oriented and efficient HR Administrator to provide comprehensive administrative support across all areas of the HR function. This role is essential to ensuring accurate record-keeping, smooth HR operations, and compliance with labour legislation throughout the employee lifecycle.

The ideal candidate will demonstrate strong organisational skills, high confidentiality, and the ability to work under pressure while delivering accurate and timely HR support.

Key Responsibilities

1. HR Administration & Employee Records

• Maintain accurate and up-to-date employee files (electronic & hard copy)
• Update employee information on HR systems
• Draft employment contracts, addendums, and confirmation letters
• Process onboarding and exit documentation
• Maintain probation tracking and confirmation schedules
• Ensure adherence to POPIA and confidentiality standards

2. Payroll Support & Compliance

• Prepare payroll inputs (new hires, terminations, leave, overtime, deductions)
• Assist with payroll reconciliation and validation
• Support statutory submissions (UIF, COIDA, EMP201/501 where required)
• Maintain leave records and manage absenteeism
• Assist with IRP5 documentation

3. Recruitment & Onboarding

• Assist with drafting job advertisements
• Coordinate interview scheduling
• Conduct reference and qualification checks
• Prepare offer letters and employment contracts
• Facilitate induction and onboarding processes

4. Labour Relations Support

• Prepare documentation for disciplinary hearings
• Schedule hearings and maintain related records
• Support grievance administration
• Maintain union-related documentation where applicable
• Track performance management and warnings

5. Reporting & HR Metrics

• Compile monthly HR reports (headcount, absenteeism, turnover, vacancies)
• Update HR dashboards and trackers
• Prepare HR documentation for audits and inspections

6. Policies & Compliance

• Assist in maintaining HR policy libraries
• Support implementation of HR policies and SOPs
• Ensure compliance with BCEA, LRA, EEA, Skills Development Act
• Assist with WSP/ATR documentation where needed

Skills & Competencies

• High level of confidentiality and integrity
• Excellent administrative and organisational skills
• Strong attention to detail
• Strong numerical accuracy
• Excellent written and verbal communication
• Ability to work under pressure and meet deadlines
• Strong document control discipline

Key Performance Indicators (KPIs)

• Accuracy of payroll inputs
• Timely completion of onboarding and exit processes
• Zero non-compliance findings during audits
• Accurate support for statutory submissions
• Up-to-date and accurate employee records
• Effective attendance and leave management

Requirements

Minimum Qualifications & Experience

Requirements

• Diploma or Degree in Human Resources, Industrial Psychology, or a related field
• 25 years experience in an HR administrative role
• Strong knowledge of South African labour legislation

Advantageous

• Experience in a regulated or manufacturing environment
• Exposure to a unionised workforce
• Experience with HRIS systems (e.g., Sage, Xero Payroll, SAP)