JUNIOR ADMINISTRATOR JOB TITLE: Junior Administrator REPORT TO: Executive Personal Assistant AREA: Johannesburg REMUNERATION: Market Related KNOWLEDGE / SKILLS / EXPERIENCE Matric Proven experience in administrative duties or similar, or strong academic results, can be a good foundation for an entry-level position. Must speak English and Afrikaans Proficiency in Microsoft Office, including Excel, Word, and Outlook Ability to handle minor issues and seek guidance when needed. A cooperative and collaborative attitude to work effectively with others Attention to detail Good communication skills Great people skills Mature individual Preferably have own transport Assist with the following Duties: Junior Administrator Execs travel arrangements Assist with Execs calendars. Assist in setting up meetings and coordinate meetings (example: yearend functions, sales conferences, launch events). Letter writing, taking dictation, create transcribe, and distribute meeting agendas and minutes. Assist with preparation of Agreements Answer telephones and handle queries in an appropriate manner. Meet and greet clients and visitors. Perform general clerical duties to include but not limited to photocopying, faxing, mailing, scanning, and filing (also filing of Execs personal documentation). Assist in maintaining hard copy and electronic filing system (All agreements, statutory, contracts etc.) Sign for courier/delivery packages. Research, price, and purchase office furniture and supplies (furniture / stationery). Assist with Accommodation booking for Company employees Liaise with suppliers Ordering Office Supplies and Stationery Assist with arrange delivery of stationery and groceries to the stores Assist with reception duties Additional Administrative Duties Assist with personal tasks for Executives (vehicle license, medical aid, Insurance Policies) Assist with insurance claims for Company as well as on Personal Policies. Assist with Medical Aid submissions / Claims for Executives Assist with Utility queries for executives Assist with Registration of New Vehicles for Executives Assist with Payment preparation for Executives and queries thereof. Checking Statements for correct amounts. Assist with following up on all medical, personal, and family queries Assist with General Building Maintenance queries (Air Con Repairs / Electricians / Carpet Cleaning / Generator Maintenance / ADT Services etc.) Assist with Golf Bookings for Executives Assist with ordering of Stationery and groceries- checking of stock, expiry dates and unpacking of all stationery and grocery orders. Picking of stationery and groceries for the stores and arranging delivery thereof Assist with renewing of Vehicle licensing / new registrations / booking of maintenance of vehicles Tracking of passport expiry dates as well as drivers licences. Assist with booking appointments for renewals. Assist with Overseeing maintenance, quotations, payments, and general quality of completed work. Assist and search for new Service providers for Maintenance and construction on the building. Assist with the delivery notes, organizing the delivery routes for various departments, stock deliveries, emergency deliveries. Assist with the Organizing of deliveries and pick-ups for executives and their families Assist with Online purchases for the Executives Assisting with recruiting of vacant positions Assist with set up of interviews / dates / preparation etc. Assist with booking of the boardrooms for interviews Assist with capturing the outcomes of interviews and following up with recruitment agencies Assist with regret letters to unsuccessful candidates Assist and drafting of contracts, job descriptions and policies for new employees Filing of all HR related documentation Assist with New user forms / End user forms Assist with Asset control forms to hand assets to companies

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