Job Description
About the Role
We are seeking a highly organized and detail-oriented Project Administrator/Office Manager to join our team in Johannesburg. The ideal candidate will have excellent communication and interpersonal skills, with the ability to work independently and as part of a team. As an administrator, you will be responsible for providing general administrative support, managing office operations, and ensuring seamless project administration.
Key Responsibilities
- Provide general administrative support
- Take and distribute meeting minutes
- Arrange travel bookings and logistics
- Maintain sales filing systems and documentation
- Assist sales staff with customer proposals, presentations, and reports
- Prepare manuals, copies, scans, and presentation materials
- Coordinate office cleaning, repairs, and maintenance
- Oversee company vehicle fleet maintenance, servicing, and repairs
- Assist with project administration, audits, and HSE documentation
- Manage office purchases including stationery, groceries, and cleaning supplies
- Process and track non-stock purchase orders in line with authorization procedures
- Liaise with suppliers and follow up on invoices
- Manage incoming calls, messages, and visitor reception
- Coordinate entertainment and hospitality arrangements
- Handle incoming and outgoing correspondence
- Process field service reports and generate sales orders
- Ensure customer orders align with quotations and sales orders
- Conduct job costing and reconcile with WIP reports
- Follow up on open jobs and outstanding purchase orders
- Assist with debtors queries and payment follow-ups
- Conduct customer courtesy calls and maintain customer feedback
- Work on Ariba and related systems
Requirements
- Matric Financial Administration qualification (advantageous)
- Experience working with ERP systems (essential)
- Syspro experience (advantageous)
- Minimum 3 years experience in an administrative role
- Strong attention to detail and ability to work independently
- Professional, reliable, and well-presented
- Excellent communication and interpersonal skills
Qualifications
(No qualifications mentioned in the original job description)
Salary & Benefits
(No salary or benefits information mentioned in the original job description)
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Gauteng
Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.
In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.
Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.
These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.
Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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