Northern Cape: Administrative Assistant: Reception posted by Helderberg Personnel cc

About the Role

We are seeking an experienced Administrative Assistant to join our team at Helderberg Personnel cc in the Northern Cape region. As the first point of contact for visitors, you will play a key role in the effective functioning of our office and factory. Your professional handling of the reception area, administrative support, and effective communication with clients, staff, and suppliers are crucial to our success.

Key Responsibilities

• Telephone and Communication: Professional handling of all incoming calls and messages.
• Effective management of the office’s cellphone and communication channels.
• Effective liaison with relevant persons and departments.
• Timely and professional handling of email correspondence.
• Administrative Duties:
• Effective use of Excel, Word, PowerPoint, and other Microsoft programs.
• General administrative tasks, including minute taking and meeting planning.
• Document Management: Printing, organizing files, and checking marketing materials.
• Courier Services: Coordinating courier services for sending and receiving packages.
• Key Management: Controlling and keeping records of keys for various departments.
• Quotations: Obtaining and managing quotations
• Security: Forwarding Batton report to security company and reporting deviations. Monitoring Visitor Register.
• Customer Service and Sales:
• Professional reception and welcoming of clients and visitors.
• Management of retail sales and liaison with clients.
• Facilitation of orders for caps, new buyers, and vendors.
• Management of the check-out process for crates and bags.
• Coordination of sponsorships and promotions.
• Personnel Administration:
• Handling of general paperwork, leave, overtime, and Uniclox (hours).
• Seasonal staff: Registration in Uniclox, processing of hours, overtime, taxi forms, and reception of new employees.
• Issuance of payslips, warnings, and salary inquiries.
• Management of gate access for staff and visitors.
• Accreditation Support:
• Management with BRC standards and documentation.
• Ensure compliance with Health and Safety regulations and keep records up to date.

Requirements

• At least 2 years of experience in a similar role
• Strong computer skills (Microsoft, Uniclox)
• Excellent communication skills in Afrikaans and English

Qualifications

• Formal education/certifications (if applicable)

Salary & Benefits

• Salary: [Salary range or actual salary]
• Benefits: [Benefits package]

Note: Since the original job description did not mention specific salary or benefits, I left those sections blank. If you have that information, please fill it in accordingly.