Job Description
About the Role
The Portfolio Assistant (Maintenance-Focused) plays a critical role in supporting the administration, governance, and day-to-day operations of our portfolio. This is an excellent opportunity for a detail-oriented and organized individual to join our team.
Key Responsibilities
- Assist with preparing AGM, SGM, and trustee meeting packs, notices, and minutes.
- Maintain accurate scheme records, including contracts, maintenance logs, correspondence, and compliance documents.
- Serve as the primary contact for maintenance requests from owners, trustees, and tenants.
- Log, track, and follow up on maintenance issues to ensure timely resolution.
- Obtain quotes, coordinate contractor appointments, and monitor work progress.
- Support preventative maintenance schedules and maintain maintenance registers.
- Assist with property inspections and prepare related reports or follow-up actions.
Requirements
- Strong understanding of maintenance processes and contractor coordination
- Excellent administrative and organisational skills
- Clear and professional communication abilities
- Attention to detail with strong follow-through
- Ability to manage multiple maintenance tasks simultaneously
Qualifications
- Formal education/certifications (Bachelor’s, LLB, Matric, etc.) are not explicitly mentioned in the original job description. Therefore, this section is skipped.
Salary & Benefits
No information on salary or benefits is provided in the original job description. Therefore, this section is skipped.
Note: As per the instructions, I have followed the exact structure and formatting requirements. The qualifications and salary/benefits sections were not mentioned in the original job description, so they are skipped.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in ZA
The Admin / Clerical / Secretarial sector is a common and diverse field in the South African job market. Typically, roles within this sector are found across various industries, with a strong presence in the financial services sector, technology industry, and manufacturing sector. Generally, these positions are in high demand, especially in fast-paced and growing organisations.
When it comes to salary expectations for Admin / Clerical / Secretarial professionals in South Africa, it’s generally difficult to provide a specific range due to variation in factors such as experience, company size, and industry sector. However, broad salary ranges can be offered as follows: For entry-level positions, salaries typically start around R15 000 – R25 000 per annum, while experienced professionals can expect higher salaries ranging from R40 000 – R80 000 per annum. These figures are subject to change and may not reflect the current market conditions.
Common skills required for Admin / Clerical / Secretarial roles include proficiency in Microsoft Office (particularly Word, Excel, and PowerPoint), excellent communication and organisational skills, attention to detail, and the ability to maintain confidentiality. Additionally, knowledge of accounting software and experience with email management tools are often beneficial. Strong problem-solving skills and the capacity to adapt to new systems and processes are also highly valued.
These roles can be found in various industry sectors, including financial services, technology, manufacturing, and public sector organisations. Many companies, both large multinationals like Google and Microsoft and local South African businesses, employ Admin / Clerical / Secretarial staff to ensure efficient day-to-day operations and administrative support.
Career development opportunities for Admin / Clerical / Secretarial professionals are generally available through training and development programs offered by employers. These may include courses in business administration, computer literacy, or languages. With experience and continuous learning, it’s possible for individuals in this field to progress into more senior roles or explore related fields such as human resources management, project coordination, or office management.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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