Stellenbosch: Property Portfolio Manager – Stellenbosch posted by Michelle Cloete Consulting Pty Ltd

The primary objective of this role is to take absolute ownership of the portfolios financial performance (with a strict focus on maximizing Net Operating Income), drive tenant retention strategies across varying asset classes, and ensure rigorous operational and statutory compliance. KPA’s: Financial & Commercial Management (NOI Optimization) Budgeting & Forecasting: Prepare, manage, and take ultimate accountability for the annual income and expenditure budgets across all assets in the portfolio. NOI Growth: Identify and implement strategies to maximize Net Operating Income by driving rental growth, reducing vacancies, and strictly controlling operating expenses without compromising asset quality. Reporting: Compile monthly management reports for the Regional Head, detailing financial performance, variance analysis, leasing activity, and risk mitigation strategies Tenant Retention & Relationship Management Stakeholder Engagement: Act as the point of escalation and relationship manager for key tenants across the Commercial, Retail, Industrial, PBSA, and Residential sectors. Retention Strategies: Proactively manage lease expiries. Initiate renewal negotiations well in advance (tailored to the specific asset class) to maximize the Weighted Average Lease Expiry (WALE) and minimize void periods. Leasing & Marketing Vacancy Management: Drive the letting of vacant space. Appoint, brief, and manage external leasing brokers where necessary, while actively pursuing direct deals. Lease Negotiation: Negotiate commercial terms (rentals, escalations, Tenant Installation allowances, beneficial occupation) in line with approved mandates. Operational & Facilities Oversight (Matrix Management) Functional Direction: Provide strategic and functional oversight to the dedicated Facilities Manager, ensuring the physical assets are maintained to the highest standards. SLA Management: Ensure that shared services (FM) and external contractors adhere to strict Service Level Agreements (SLAs) regarding planned preventative maintenance (PPM), reactive maintenance, cleaning, and security. Leadership & People Management Direct Supervision: Lead, mentor, and manage the performance of the Property Administrator, ensuring high standards in lease administration, query resolution, and day-to-day tenant communication. Cross-Functional Collaboration: Foster a highly collaborative environment between Property Management, Facilities Management, and Finance to ensure a seamless, “one-team” approach to portfolio management. Performance Reviews: Conduct regular KPIs assessments and development discussions with direct reports. Mimimum requirements: Bachelors Degree in Property Studies, Real Estate, Finance, or Business Management Experience: Minimum of 57 years of experience in a Property Portfolio Management or similar role. Crucial: Proven experience managing a diverse, multi-sector portfolio. Specific exposure to Private Student Accommodation (PBSA) and Retail alongside traditional Commercial/Industrial assets will be a distinct advantage. Demonstrated experience holding bottom-line accountability for NOI and financial reporting. Experience in matrix management (collaborating with and directing shared services/facilities teams). Skills & Competencies: Deep understanding of commercial property law, lease agreements, and the Consumer Protection Act (CPA) / Rental Housing Act (RHA) as it applies to the residential/student components. Strong financial acumen with the ability to interpret income statements, manage budgets, and calculate yields. Excellent negotiation and conflict-resolution skills. High EQ with the ability to adapt communication styles across a diverse tenant base (from corporate CEOs to university students). Proficiency in MDA, MRI