East London: Portfolio Manager – Placement posted by Profile Personnel

March 9, 2026 Jobs in Border-Kei

Profile Personnel

Eastern Cape

Property Administrator

Job Description

The Portfolio Manager will be responsible for the day-to-day operational management of a portfolio of community schemes. This role requires ensuring the effective delivery of administrative, financial, and maintenance services, in line with legal requirements and company policies. The successful candidate will act as the main liaison between trustees/directors, owners, service providers, and company management.

Key Responsibilities

Scheme Administration

Oversee the operational running of assigned community schemes (Bodies Corporate / HOAs)
Prepare and circulate meeting notices, agendas, and minutes for trustee/director and general meetings
Ensure compliance with relevant legislation, including the Sectional Titles Schemes Management Act, the Community Schemes Ombud Service Act, and company policies
Maintain accurate and up-to-date records, registers, and correspondence

Financial & Payments Management

Review monthly financial statements and ensure accuracy
Process and authorise supplier and service provider payments in line with budgets and approval protocols
Follow up on arrear levies and coordinate debt collection processes
Assist trustees/directors with the preparation and presentation of annual budgets

3. Maintenance & Service Provider Coordination

Oversee and coordinate maintenance work, ensuring quality and timely completion
Review quotations and prepare comparative reports for trustee/director approval
Monitor service provider performance and contracts
Ensure compliance with 10-year maintenance plans and special project schedules

Meetings & Reporting

Attend trustee/director and general meetings (including after-hours as required)
Report operational issues, financial concerns, and progress on projects to senior management

Stakeholder Management

Act as the main point of contact for trustees/directors, owners, and residents
Handle complaints, disputes, and queries professionally and efficiently
Maintain strong relationships with contractors, service providers, and regulatory bodies

Requirements

Qualifications & Experience

Matric (Grade 12) essential; relevant tertiary qualification in Property Management, Real Estate, or equivalent is advantageous
Minimum 3 years experience in community scheme / sectional title / HOA management
Strong understanding of STSMA, CSOS, and relevant legislations

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Skills & Competencies

Excellent organisational and multitasking skills
Strong written and verbal communication abilities
Financial literacy, with experience reviewing budgets and financial statements
Problem-solving and conflict resolution skills
Computer literacy (MS Office, property management systems)
Ability to work independently and under pressure

Additional Information

Own transport and valid drivers licence required
Willingness to attend after-hours meetings

Should you wish to apply please submit your CV through for consideration.

Only shortlisted candidates will be contacted. Should you not receive a response within 14 days please consider your application unsuccessful. We will keep your CV on our database for any other relevant roles that may arise.

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Property Administrator Jobs in Eastern Cape

In the Eastern Cape region of South Africa, the property administration industry is a common sector that employs individuals with various skill sets. Typically, this field is associated with supporting the day-to-day operations of property-related tasks, such as rent collection, lease administration, and property maintenance. Generally, the job market trends in this area indicate a steady demand for skilled professionals to manage the administrative aspects of properties.

The salary range for property administrators in the Eastern Cape can vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, salaries typically fall within the R300 000 to R600 000 per annum range, with more senior roles or those in larger companies often commanding higher salaries. However, it is essential to note that actual salaries may differ significantly from this range, and individual circumstances can impact compensation.

Common skills required for property administrators include administrative experience, proficiency in Microsoft Office software, strong communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently. Typically, a degree or diploma in business administration or related fields is also beneficial for this role. Often, companies also value candidates with experience in property management or real estate.

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The property administration sector can be found in various industries, including financial services, technology industry, manufacturing sector, and commercial property development. In general, these sectors require skilled administrators to manage their properties effectively and efficiently. The demand for property administrators is often driven by the need for organisations to maintain their physical assets and ensure compliance with regulatory requirements.

Career progression for property administrators can be influenced by factors such as experience, industry connections, and continuous professional development. Typically, individuals in this role can expect opportunities for career advancement into senior administrative positions or specialising in specific areas of property management. Generally, career development is often tied to the acquisition of additional skills, certifications, or higher qualifications that enhance their value to employers.

This information provides general career guidance. Actual salaries and requirements vary by employer.

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