Job Description
About the Role
Helderberg Personnel is seeking a highly organized and detail-oriented Portfolio Assistant to join our team in Bellville. The successful candidate will play a key role in managing daily administrative tasks for both the Consumer Movement and Credit Control sections, providing excellent client service and supporting the operations of our department.
Key Responsibilities
- Manage Daily Admin for both sections, including email triage, filing, reporting, data capturing, and document management.
- Assist two vital functions as a key member of the team, taking over the Consumer Movement function when required.
- Open and close tenant accounts.
- Liaise with inter-company departments and customers regarding tenant movement processes.
- Communicate with team members and customers to resolve outstanding debt and missing information.
- Update all documentation relating to the tenant movement process.
- Take over the Credit Control function when required, including generating aging reports, allocating management, customer follow-up, and debt calculations.
- Perform general office tasks as instructed by the Portfolio/Operations Manager.
Requirements
- Computer literate with experience in MS Excel.
- Basic Accounting Skills.
- Attention to detail is a key requirement.
- Ability to pick up mistakes and correct them.
- Work extremely accurate.
- Fully Bilingual.
- Organized, discreet, and calm under pressure.
- Excellent client service and interpersonal relations.
- Timekeeping and planning skills.
- Excellent verbal and written communication skills.
- Deadline and goal-oriented.
- Willing to work overtime if needed.
- Team player with excellent problem-solving skills.
Qualifications
No formal education or certifications are required for this role.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Administration Jobs in Western Cape
Administration positions are a common requirement across various industries in the Western Cape region of South Africa. Typically, this type of role is involved in supporting operational and administrative tasks, ensuring the smooth running of day-to-day activities within an organisation. Generally, administration roles in Western Cape often involve working closely with teams to provide administrative support, manage data, and maintain records.
The typical salary range for administration positions in Western Cape can vary greatly depending on factors such as experience, company size, and industry sector. Broadly speaking, salaries for administration roles tend to fall within the R300 000 to R600 000 per annum range, although this can vary significantly. For example, entry-level administrative assistants may start at a lower salary point, while experienced professionals in senior administration roles may earn upwards of R800 000 or more.
Common skills required for administration positions include proficiency in Microsoft Office applications, strong organisational and time management skills, ability to maintain confidentiality, excellent communication and interpersonal skills, and attention to detail. Other essential skills often include data entry, record-keeping, and administrative software usage. Typically, organisations also look for candidates with a degree or diploma in business administration, human resources, or a related field.
Administration roles are commonly found across various industries, including financial services sector, technology industry, manufacturing sector, and government departments. In these sectors, administrators play a crucial role in providing support to staff, managing data, and maintaining records. Generally, organisations seek candidates with strong administrative skills who can adapt to different work environments and maintain confidentiality.
Career development opportunities for administration professionals in Western Cape are numerous. Typically, experienced administrators may be promoted to senior roles or take on additional responsibilities within their current organisation. Some may also choose to pursue further education or training to enhance their skills and advance their careers. Others may opt to transition into related fields such as human resources management or project coordination.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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