Bellville: Prochem Manufacturing Coordinator posted by Bilnor Staffing Solutions

To supervise and coordinate the day-to-day operational activities of the Prochem range, ensuring
efficient production, inventory control, procurement, and order fulfilment, while maintaining quality
and compliance standards.

RESPONSIBILITIES AND DUTIES:
1. Production and Manufacturing Coordination
– Plan and schedule production runs with the manufacturing team
– Ensure raw materials are available prior to production
– Monitor batch progress and resolve delays
– Maintain production records (batch sheets, quality controls, COAs)

2. Inventory and Stock Control
– Monitor raw material and finished goods stock levels
– Maintain minimum stock levels and reorder triggers
– Conduct regular stock reconciliations and investigate variances

3. Procurement and Supplier Coordination
– Obtain and evaluate RFQs for raw materials and packaging
– Follow up on supplier orders and delivery timelines
– Compare pricing and flag significant increases
– Maintain supplier relationships
– Assist with supplier evaluations and audits

4. Order Fulfilment & Logistics
– Coordinate customer orders with production and dispatch
– Ensure correct labelling and documentation
– Liaise with transporters and track deliveries
– Resolve delivery and logistics issues
5. Quality and Compliance
– Ensure batch documentation is accurate and complete
– Support implementation and maintenance of ISO 9001:2015 QMS process
– Maintain document control (SOPs, specifications, records)
– Basic Quality Control (QC) Testing
– Perform routine quality control tests on raw materials and finished products
– Record and report results accurately
– Identify and escalate out-of-spec results
– Ensure testing equipment is clean, calibrated, and maintained
– Assist with batch release checks

6. Production Team Coordination
– Coordinate daily activities of the production team inline with the production plan
– Allocate tasks and monitor progress
– Ensure adherence to SOPs, safety, and quality standards
– Support training of operators and maintain a safe organised work environment
– Escalate performance or operational issues where necessary
7. Reporting and Admin
– Prepare weekly operations report, include:
– Production vs plan
– Stock Levels
– Orders fulfilled
– Issues/risks
REQUIRED COMPETENCIES FOR THIS POSITION:
Advantageous:
– Experience in supervising or coordinating a small team
– Experience in chemicals or FMCG
– Exposure to ISO or quality management systems
– Basic understanding of inventory/stock control systems

Competencies and Skills:
– Strong planning and time management
– Proactive and solution-oriented approach
– High level of accuracy and accountability
– Good interpersonal and communication skills
– Team-oriented with a customer-focused mindset
– Professional, reliable, and consistent

QUALIFICATIONS/EXPERIENCE:

• Diploma in Business Administration, or related field
• 2 – 5 years’ experience in manufacturing / production / warehouse environments
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Familiarity with health and safety practices in a production environment
• Strong organisational skills and attention to detail
• Ability to follow and enforce processes

Duties & responsibilities at each company must be clearly listed on CV.
No criminal record.
Be medically fit & able to pass a medical examination.