Cape Town City Centre: Payroll Administrator

About the Role

The Payroll Administrator plays a critical part in ensuring employees are paid correctly, statutory deadlines are met, and the payroll function supports smooth financial operations across multiple local and international entities within the RedPanda group.

Key Responsibilities

• Monthly management of Payroll Calendar, Memos, payroll deadlines and checklists.
• End-to-end monthly payroll processing for ±200 employees across 3 local entities (PaySpace).
• Keep Payroll records for auditing.
• Maintain Consultant Invoices, Payments and Contracts on SharePoint.
• Support Finance with annual AFS Audits and archiving with Metrofile.
• Prepare monthly payroll reports for all payroll runs and submissions.
• Prepare and distribute reports, payslips and proof of payments for SETA Internship programmes.
• Prepare and submit UIF documentation for terminations and claims.
• Process salary payments, overtime calculations & Processing Export monthly salary payments and third-party payments to Netcash and Standard Bank Business Online, ensuring accurate and timely payment.
• Coordinate and calculate monthly overtime for processing on PaySpace for Lewis (Lewis Support Rates) and Other Teams (BCEA Overtime).
• Calculate and submit monthly Overtime for client billing.
• Leave Processing as well as cost centre and Team Changes.
• Administer monthly leave processing, including capturing, verifying and reconciling leave applications across all entities.
• Administer all employee reporting line and team changes on PaySpace.
• Employee Benefits Administration.
• Coordinate, reconcile and administer all monthly and annual benefit updates (Medical Aid, GAP Cover, Pension Fund, Group Life Cover) on PaySpace and Sage One.
• Ensure compliance with all 3rd parties by submitting monthly and annual schedules, with payments prepared by the due date/s to each provider.
• Raising Payroll Journals, Other Staff and Consultant Payments.
• Manage Payroll Procedure, PaySpace Setup and Workflows.
• Update and maintain Payroll Procedures.
• Contribute to continuous improvement and innovation on the Payroll Portfolio.

Requirements

• Strong knowledge of payroll and HR legislation (BCEA, PAYE, ETI, UIF, SDL, OID)
• PaySpace Payroll processing experience
• Intermediate to advanced Microsoft Excel experience (Lookups, Pivot Tables)
• Microsoft Office suite (Microsoft Word, Outlook, PowerPoint, Teams)
• Understanding of payroll-finances integration and accounting entries (Sage One)
• Employee benefits administration (Discovery Health/Life & Allan Gray Pension Fund)

Qualifications

Matric certification or Payroll qualification or Diploma in Payroll/HR/ Accounting. 2-4 years Payroll experience (PaySpace and Excel experience is essential). Experience with multi-entity payroll (advantageous)