Cape Town Region: Inventory Controller | Cpt posted by Wild Dreams Hospitality

About the Role

We are seeking an experienced and detail-oriented Inventory Controller to join our 5-star boutique hotel in Cape Town. As part of our team, you will be responsible for managing inventory controls across multiple departments, ensuring accuracy, compliance, and seamless operational support within a fast-paced luxury environment.

Key Responsibilities

• Inventory Governance & Daily Controls: Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
• Verify all transactions captured by the Inventory Administrator, including:
• Purchase Orders (GRNs)
• Transfers (Internal & External)
• Wastage / Write Off
• Credit Issues
• Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.
• Sales vs Consumption Reconciliation (High-Risk Areas): Reconcile POS sales vs inventory depletion for:
• Bar (Minibar, Game Drive & Incl Sales)
• Gallery & Creative Lab
• Retail
• Spa
• Validate recipe-linked items for correct depletion (cocktails, pouring).
• Investigate all consumption discrepancies same-day.
• Enforce “no replenishment without reconciliation” per SOP.
• Transfers, Issues, Wastage & Credit Management: Verify all transfers include:
• Correct documentation
• Signatures Matched values
• Ensure all departmental issues are supported by usage sheets.
• Validate all wastage entries and ensure proper authorisation.
• Confirm supplier credits are correctly raised and reconciled.
• Purchase Order Controls & Budget Alignment: Validate purchasing requests against:
• Department budgets
• Approved PAR levels
• Min/Max or ROP settings
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
• Notify Group Inventory Manager of unusual changes or irregularities.
• Receiving, Storage & Storeroom Integrity (via Storeman): Oversight of:
• GRN accuracy and 3-way matching (PO → Delivery Note → Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits
• Cycle Counts & Full Stock Counts: Lead mid-month and month-end counts.
• Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
• Investigate variances using movement logs, POS data, GRNs, and usage patterns.
• Ensure all variances are fully explained and approved.

Requirements

• Strong analytical and numerical ability
• Experience with MyStock / MyInventory / POS systems (TallOrder or similar)
• Ability to supervise and direct Storeman & Administrator functions
• Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)

Qualifications

• Formal education/certifications

Salary & Benefits

• Competitive salary