Waterberg: Inventory Controller | Waterberg posted by Wild Dreams Hospitality

About the Role

We are seeking an experienced and organized Inventory Controller to join our luxury safari lodge in the Waterberg Mountains. As part of our conservation-led safari brand, we prioritize delivering immersive high-end guest experiences rooted in sustainability and a strong sense of place. The ideal candidate will be analytical, hands-on, and collaborative, with a solid understanding of hospitality operations.

Key Responsibilities

• Oversee all daily stock movements across all departments
• Ensure full SOP compliance at all times
• Verify all transactions captured by the Inventory Administrator, including:
• Purchase Orders
• GRNs
• Transfers (Internal & External)
• Wastage /Write Off
• Credit
• Issues / Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards
• Reconcile POS sales vs inventory depletion for: Bar, Gallery & Creative Lab Retail, Spa Retail
• Investigate all consumption discrepancies same-day
• Enforce “no replenishment without reconciliation” per SOP
• Validate purchasing requests against:
• Department budgets
• Approved PAR levels
• Min/Max or ROP settings
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details
• Oversight of: GRN accuracy and 3-way matching, FIFO rotation & expiry control, Chemical segregation & OE protection, Storeroom access control & key registers, Weekly storeroom housekeeping & safety audits
• Lead mid-month and month-end counts
• Ensure blind counts for high-risk items
• Investigate variances using movement logs, POS data, GRNs, and usage patterns
• Manage Month End Process for all inventory locations in co-operation with all HOD’s
• Compile month-end reporting pack
• Maintain accurate item master data in MyStock / MyInventory /Sage Inventory
• Submit item creation/change requests via approved workflow
• Maintain separation of duties across request → capture → approval → issue
• Keep complete digital document trails
• Support internal and external audits with accurate records

Requirements

• 2–4 years’ experience in hospitality inventory or multi-department stock management
• Strong analytical and numerical ability
• Experience with MyStock / MyInventory / POS systems (TallOrder or similar)
• Ability to supervise and direct Storeman & Administrator functions
• Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)

Qualifications

• Formal education/certifications not specified

Salary & Benefits

• Salary details not specified