Ehlanzeni: Inventory Controller | Sabi Sands posted by Wild Dreams Hospitality

About the Role

We are seeking an experienced and detail-driven Inventory Controller to join our team at Wild Dreams Hospitality’s luxury safari lodge in Sabi Sands. As part of our 5-star hospitality collection, we offer intimate, high-end wilderness experiences that blend exceptional hospitality with a strong connection to nature and conservation. The successful candidate will be responsible for managing complex inventory systems across multiple departments while maintaining accuracy, accountability, and strong operational controls.

Key Responsibilities

• Inventory Governance & Daily Controls: Oversee all daily stock movements across all departments.
• Ensure full SOP compliance at all times.
• Verify all transactions captured by the Inventory Administrator, including:
• Purchase Orders (GRNs)
• Transfers (Internal & External)
• Wastage /Write Off
• Credit Issues / Consumption
• Master Data Updates
• Reject and correct inaccuracies before daily cut-off.
• Ensure item categorisation (UOM, Cost, VAT rules) aligns with Group standards.
• Sales vs Consumption Reconciliation (High-Risk Areas):
• Reconcile POS sales vs inventory depletion for: Bar (Minibar, Game Drive & Incl Sales), Gallery & Creative Lab, Retail, Spa, and Retail.
• Validate recipe-linked items for correct depletion (cocktails, pouring).
• Investigate all consumption discrepancies same-day.
• Enforce “no replenishment without reconciliation” per SOP.
• Transfers, Issues, Wastage & Credit Management:
• Verify all transfers include: Correct documentation, Signatures Matched values.
• Ensure all departmental issues are supported by usage sheets.
• Validate all wastage entries and ensure proper authorisation.
• Confirm supplier credits are correctly raised and reconciled.
• Purchase Order Controls & Budget Alignment:
• Validate purchasing requests against: Department budgets, Approved PAR levels, Min/Max or ROP settings.
• Confirm all POs use correct item codes, UOM, supplier, price, and delivery details.
• Notify Group Inventory Manager of unusual changes or irregularities.
• Receiving, Storage & Storeroom Integrity (via Storeman): Oversight of:
• GRN accuracy and 3-way matching (PO → Delivery Note → Invoice)
• FIFO rotation & expiry control
• Chemical segregation & OE protection
• Storeroom access control & key registers
• Weekly storeroom housekeeping & safety audits
• Cycle Counts & Full Stock Counts:
• Lead mid-month and month-end counts.
• Ensure blind counts for high-risk items (Beverage, Food, Gallery Retail & Housekeeping Amenities & Cleaning).
• Investigate variances using movement logs, POS data, GRNs, and usage patterns.
• Month-End Process & Reporting:
• Manage Month End Process for all inventory locations in co-operation with all HOD’s
• Compile month-end reporting pack including:
• Opening & closing balances
• Purchases
• Issues & transfers
• Wastage
• Sales vs consumption summaries
• Variance reports
• Count sheets
• Compile an Inventory Workbook.
• Obtain final sign-off from Finance & the Group Inventory Manager.
• Master Data, Pricing & System Integrity:
• Maintain accurate item master data in MyStock / MyInventory / Sage Inventory
• Submit item creation/change requests via approved workflow.
• Ensure selling prices comply with margin policy.

Requirements

• 2–4 years experience in hospitality inventory or multi-department stock management
• Strong analytical and numerical ability
• Experience with MyStock / MyInventory / POS systems (TallOrder or similar)
• Ability to supervise and direct Storeman & Administrator functions
• Strong understanding of hospitality operations (F&B, Housekeeping, Spa, Retail and OE’s)

Qualifications

• Formal education/certifications

Salary & Benefits

• Competitive salary