Gauteng: Accounts Payable Controller – Telecoms posted by Recruit-It

• Review and Verify Invoices             30%
• Supplier Reconciliations             20%
• Payments and Remittances             20%
• Supplier Relationships             20%
• Teamwork                                     10%

 
Competency Requirements for Position
Knowledge                  

• Basic knowledge of accounting principles (debits and credits)

 
Skills

• Computer skills, including advanced Excel skills and basic proficiency in SAP
• Communication skills in English (verbal and written)
• Strong reconciliation skills

 
Behavioral

• Analytical skills
• Numerical literacy
• Attention to detail
• Admin orientated
• Interpersonal skills

 
Minimum Qualifications:                     

• Matric and 3 year creditors qualification

 
Minimum Experience: 

• 3-5 years’ experience in creditor’s environment

 
Job Grade:      

• C2

 
Key Stakeholder Relationships
Internal

• Procurement
• Projects
• Operations
• Supply Chain Management Departments

 
External

• Suppliers
• Auditors

 
Key Performance Areas & Indicators
Review and Verify Invoices

• Receive invoices and supplier statements via email and post from different suppliers or request outstanding invoices or credit notes from the supplier – Invoice must be cleared on a daily basis –

All invoices must be compliant with tax and VAT regulations – Correct the companies’ details on invoice

• Ensure invoices match to purchase order numbers and resolve any discrepancies – Resolve any discrepancies – Resolve any discrepancies
• Ensure unused PO lines are investigated and accrued or closed/removed from template. –

Resolve any discrepancies

• Ensure Goods Receipt has been completed, match invoice to Goods Receipted – Correct GL code to be confirmed with accountant
• Ensure all manually processed invoices are captured into correct GL code – Accurate, timely processing
• Capture invoices on SAP – Accurate, timely processing

 
Supplier Reconciliations

• Compare Supplier statements and creditors ledger – Reconciliations must be completed on correct template
• All other reconciling differences to be queried with relevant manager and resolved before the next payment run – Reconciliation to include supplier statement, creditor’s ledger and invoices payable
• Provide accurate communication to supplier once the final management decision is made – All supplier queries finalised as quickly as possible
• Investigate monthly Purchase Orders not matched to invoices and clear monthly PO’s – No long outstanding Purchase Orders on SAP
• All reconciliations to be authorised by Accountant, before invoices are loaded for payment – Necessary authorisation obtained

 
Payments and Remittances
Local Suppliers

• Once the reconciliation has been approved, load payments into bank and submit batch to the FA for approval and release – Payment is made according to agreed payment terms – Signed reconciliations received prior to payment being made
• Submit bank remittances and supplier reconciliations to suppliers notifying them that the payment has been released – Accurate, timely feedback to suppliers
• Work with supplier, accountant, and supply chain to resolve queries and disputes on account – Accurate information submitted
• Allocate and match payments to correct supplier on SAP
• File all supplier reconciliations and attach proof of payment to the reconciliations

 
Supplier Relationships and Other Duties

• Provide proper communication to all relevant parties regarding accounts payable functions – Ensure suppliers are informed of the company’s policies and procedures
• Obtain BEE certificates for suppliers, to be updated on a quarterly and ongoing basis, and update master sheet with details – Timely updated and filed
• Verify cost savings to ensure claimed savings are realised in decreased billing from suppliers – Confirm and verify cost savings from PRM, ensuring PO reflects savings

 
Teamwork

• Work with collegues to achieve overall team goals – Demonstrate willingness to assist others
• Highlight problems and work with team to find solutions – Suggest solutions instead of problems
• Take personal ownership of problems – Go the extra mile for the Customer