Gauteng: Debtors Administrator posted by Staff Solutions

March 10, 2026 Jobs in Gauteng

Staff Solutions

Gauteng

Automotive Service

Job Description

Job Description:

Managing the F&I Debtors book.
Distribution of monthly statements (Xpertek generated) and (Finance department prepared) to clients.
Monitor Daily Banking (Main Bank account / F&I Bank account).
Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel.
Monthly interest capture on Evolve.
Monthly debit order scoping for all local clients on Xpertek.
Monthly debit order loading on Business Online for local clients.

Arrear Account Management:
Communication with respective salespersons / clients in respect to late payment and arrear amounts.
Updating and maintaining department reports (Arrear Report / Debtors ageing’s / Bounced Reports) with latest amounts and feedback.
Preparation and issue of Letters of Demand.
Perform risk analysis on debtors and preparation of Repo Clients Files.
Sinosure Reporting > 60 days – Feedback provided to Sinosure representative on a need’s basis.

Assisting with managing the overall Company’s Debtor book
Ensuring timely collections on outstanding payments.
Reconciling accounts and resolving discrepancies with efficiency and professionalism.
Maintaining accurate records of all interactions and transactions. Preparing monthly reports of all interactions and transactions.
Collaborating with finance team to improve processes and ensure alignment with company policies.
Implementing effective credit control procedures to minimize bad debt.
Building and maintain strong relationship with clients to facilitate the prompt payment.
Assisting with adhoc creditors payments.
Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
Ensure invoices related to contracts agree to the contract.
Ensure the correct GL account & vendor account is utilized when processing invoices in Account Payable module.
Ensure that the correct VAT is applied to invoices.
Preparation and submission of creditors’ reconciliations.
Timeous payment of invoices and follow-up on AP queries.
Forward remittance advices to suppliers after completion of payment run.
File all invoices after payment run according to the agreed filing protocols.
Maintain a good relationship with finance department.
General administrative duties and special project work as required.
Any reasonable and lawful tasks required from superior from time to time.

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Requirements:

BCom in Accounting
Minimum 5 years experiences in similar role
Code 8 license
Proficiency in Microsoft Office

How to Apply

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About Automotive Service Jobs in Gauteng

The automotive service industry is a significant sector in Gauteng, South Africa, with a diverse range of job opportunities available. Typically, the demand for skilled technicians and mechanics remains high due to the growing need for vehicle maintenance and repair services. Generally, this industry tends to be cyclical, with fluctuations in employment rates influenced by factors such as new car sales, economic conditions, and global trends.

In terms of salary expectations, it’s common for automotive service professionals to earn a competitive income, generally ranging from R400 000 to R700 000 per annum, depending on factors such as experience, company size, and industry sector. However, please note that actual salaries may vary widely, and this range is intended only to provide a broad estimate. For example, entry-level technicians may start at the lower end of this range, while senior managers or owners of independent repair shops may earn significantly more.

Common skills required for automotive service roles include mechanical aptitude, problem-solving abilities, excellent communication skills, and the ability to work well under pressure. Typically, a valid driver’s license and relevant technical qualifications are also essential. In some cases, industry-specific certifications or training programs may be beneficial for career advancement. Additionally, many employers place a strong emphasis on teamwork and customer service, so being able to build relationships with colleagues and clients is also highly valued.

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The automotive service industry is often associated with various sectors, including the manufacturing sector, where vehicles are assembled and repaired, as well as the financial services sector, where vehicle insurance and financing are offered. The technology industry also has a significant presence in Gauteng, with many companies specializing in automotive electronics and software solutions. In general, automotive service professionals can find employment opportunities in a variety of settings, from independent repair shops to large dealership groups.

For career development, it’s common for automotive service professionals to progress through the ranks, starting as technicians or mechanics and moving into supervisory or management roles over time. Additionally, many employers invest in training and development programs to enhance skills and knowledge, which can be a valuable way to advance one’s career.

This information provides general career guidance. Actual salaries and requirements vary by employer.

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