Gauteng: Debtors Administrator posted by Staff Solutions
Posted on 2025-10-01 00:00:00
| Employer | Staff Solutions |
|---|---|
| Category | Automotive Service |
| Location | Gauteng / Gauteng |
Job Summary
- Managing the F&I Debtors book
- Distribution of monthly statements (Xpertek generated) and (Finance department prepared) to clients.
- Monitor Daily Banking (Main Bank account / F&I Bank account).
- Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel.
- Monthly interest capture on Evolve.
- Monthly debit order scoping for all local clients on Xpertek.
- Monthly debit order loading on Business Online for local clients.
- Arrear Account Management:
- Communication with respective sales persons / clients in respect to late payment and arrear amounts.
- Updating and maintaining department reports (Arrear Report / Debtors ageing’s / Bounced Reports) with latest amounts and feedback.
- Preparation and issue of Letters of Demand.
- Perform risk analysis on debtors and preparation of Repo Clients Files.
- Sinosure Reporting > 60 days – Feedback provided to Sinosure representative on a need’s basis.
- Assisting with managing the overall Company’s Debtor book
- Ensuring timely collections on outstanding payments.
- Reconciling accounts and resolving discrepancies with efficiency and professionalism.
- Maintaining accurate records of all interactions and transactions. Preparing monthly reports of all interactions and transactions.
- Collaborating with finance team to improve processes and ensure alignment with company policies.
- Implementing effective credit control procedures to minimize bad debt.
- Building and maintain strong relationship with clients to facilitate the prompt payment.
- Assisting with adhoc creditors payments.
- Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
- Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
- Ensure invoices related to contracts agree to the contract.
- Ensure the correct GL account & vendor account is utilized when processing invoices in Account Payable
- module.
- Ensure that the correct VAT is applied to invoices.
- Preparation and submission of creditors’ reconciliations.
- Timeous payment of invoices and follow-up on AP queries.
- Forward remittance advices to suppliers after completion of payment run.
- File all invoices after payment run according to the agreed filing protocols.
- Maintain a good relationship with finance department.
- General administrative duties and special project work as required.
- Any reasonable and lawful tasks required from superior from time to time.
Requirements:
- BCom in Accounting
- Minimum 5 years experiences in similar role
- Code 8 license
- Proficiency in Microsoft Office
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