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Gauteng: Debtors Administrator posted by Staff Solutions

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Job Description

Job Description:

  • Managing the F&I Debtors book 
  • Distribution of monthly statements (Xpertek generated) and (Finance department prepared) to clients.  
  • Monitor Daily Banking (Main Bank account / F&I Bank account).  
  • Allocation of payments and non-payments on both Xpertek and manually captured deals on Excel.  
  • Monthly interest capture on Evolve.  
  • Monthly debit order scoping for all local clients on Xpertek.  
  • Monthly debit order loading on Business Online for local clients. 
  • Arrear Account Management:  
  • Communication with respective sales persons / clients in respect to late payment and arrear amounts.  
  • Updating and maintaining department reports (Arrear Report / Debtors ageing’s / Bounced Reports) with latest amounts and feedback.  
  • Preparation and issue of Letters of Demand. 
  • Perform risk analysis on debtors and preparation of Repo Clients Files.  
  • Sinosure Reporting > 60 days – Feedback provided to Sinosure representative on a need’s basis.  
  • Assisting with managing the overall Company’s Debtor book 
  • Ensuring timely collections on outstanding payments.  
  • Reconciling accounts and resolving discrepancies with efficiency and professionalism.  
  • Maintaining accurate records of all interactions and transactions. Preparing monthly reports of all interactions and transactions.  
  • Collaborating with finance team to improve processes and ensure alignment with company policies.  
  • Implementing effective credit control procedures to minimize bad debt.  
  • Building and maintain strong relationship with clients to facilitate the prompt payment.  
  • Assisting with adhoc creditors payments. 
  • Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.   
  • Ensure invoices are matched against approved requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.   
  • Ensure invoices related to contracts agree to the contract.  
  • Ensure the correct GL account & vendor account is utilized when processing invoices in Account Payable 
  • module.  
  • Ensure that the correct VAT is applied to invoices.  
  • Preparation and submission of creditors’ reconciliations.  
  • Timeous payment of invoices and follow-up on AP queries.  
  • Forward remittance advices to suppliers after completion of payment run.  
  • File all invoices after payment run according to the agreed filing protocols.  
  • Maintain a good relationship with finance department.  
  • General administrative duties and special project work as required.  
  • Any reasonable and lawful tasks required from superior from time to time.  
View Job  Johannesburg: Accounting Assistant posted by Midvaal Recruitment

Requirements:

  • BCom in Accounting 
  • Minimum 5 years experiences in similar role 
  • Code 8 license  
  • Proficiency in Microsoft Office



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