George: Administrative Assistant posted by South Cape Recruitment

March 11, 2026 Jobs in Garden Route

South Cape Recruitment

Western Cape

Client Services/Sales Support

Job Description

About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at South Cape Recruitment. As an administrative assistant, you will be responsible for providing administrative support to the real estate agency, ensuring seamless day-to-day operations. Your excellent communication skills, problem-solving abilities, and ability to work under pressure will be essential in this role.

Key Responsibilities

Create and upload property listings on platforms such as Property24, Private Property, and the agency website.
Capture and update property details (price, description, features, location).
Upload and organise photos, videos, and floor plans.
Ensure listings are accurate and updated when price or status changes (sold, under offer, withdrawn).
Remove expired or sold listings.
Capture buyer and seller information into the CRM system.
Track and allocate new leads to the appropriate realtor.
Respond to initial online enquiries.
Follow up with potential buyers regarding viewings.
Maintain a database of buyers, sellers, and past clients.
Schedule property viewings for the realtors.
Confirm appointments with buyers and sellers.
Manage daily calendars.
Send reminders for viewings and meetings.
Prepare marketing materials: property brochures, social media posts, email campaigns.
Post listings on social media platforms.
Update the agency website with new properties.
Coordinate with photographers or videographers.
Prepare and send Offer to Purchase (OTP).
Ensure all paperwork is signed and completed.
Liaise with buyers, sellers, conveyancers, bond originators, and track the progress of property sales until registration.
Ensure all FICA documents are received and filed (ID, proof of address).
Maintain organised digital and physical property files.
Assist with compliance requirements related to the Property Practitioners Regulatory Authority (PPRA).
Keep copies of mandates and contracts.
Answer calls and general email enquiries.
Prepare reports for the realtors (weekly listings, sales updates).
Order office supplies if needed.
Maintain organised filing systems.
Act as the main admin contact between clients and the realtors.
Update clients on progress where necessary.
Coordinate meetings and property inspections.

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Requirements

Matric coupled with administration and/or finance diploma
Fluent in Afrikaans & English
Fully computer literate – understanding of social media and other portals (advantageous)
Own reliable vehicle
Real Estate experience would be advantageous

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Client Services/Sales Support Jobs in Western Cape

In the Western Cape, the Client Services/Sales Support field is generally characterized by a competitive job market with an emphasis on providing excellent customer service and support to clients. The industry tends to be fast-paced and dynamic, with many opportunities for career growth and development.

Typically, Client Services/Sales Support roles in this region fall within a broad salary range of R250 000 to R500 000 per annum, although this can vary widely depending on factors such as the level of experience, company size, and industry sector. For example, entry-level positions may start at the lower end of this range, while more senior roles may command higher salaries. It is essential to note that these figures are only a general guideline, and actual salaries may differ based on individual circumstances.

Common skills required for Client Services/Sales Support roles in South Africa include excellent communication and interpersonal skills, attention to detail, organisational abilities, and the ability to work well under pressure. Additionally, proficiency in Microsoft Office software, CRM systems, and other industry-standard tools is often expected. Many candidates also possess strong problem-solving and analytical skills, as they need to be able to identify and resolve client issues effectively.

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These roles can be found in various industries, including the financial services sector, technology industry, manufacturing sector, and others. In these sectors, Client Services/Sales Support professionals play a critical role in supporting customer-facing teams and ensuring seamless service delivery.

Career development opportunities are plentiful for those in this field, with many options available for advancement or specialisation. Typically, career progression involves taking on increasingly complex projects, gaining leadership experience through departmental roles, or pursuing advanced qualifications such as an MBA or a Postgraduate Diploma in Business Administration. With dedication and hard work, it is possible to establish a successful and fulfilling career in Client Services/Sales Support in the Western Cape region.

This information provides general career guidance. Actual salaries and requirements vary by employer.

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