Johannesburg: Export Coordinator posted by Headhunters

Our client in the manufacturing industry is seeking to employ an Export Coordinator to join their team based in Elandsfontein.

Requirements:

• Matric (Grade 12)
• Relevant qualification in Logistics, Supply Chain, or International Trade advantageous
• Knowledge of Incoterms and export procedures
• Understanding of SARS compliance and export documentation requirements
• 25 years experience in an export coordination or logistics role
• Experience within a manufacturing or FMCG environment advantageous

Responsibilities

Export Coordination and Administration:

• Plan and execute export shipments via road, rail, sea, or air
• Process and capture export orders on SAP
• Prepare and manage all export documentation (Commercial Invoices, SADC certificates, Letters of Origin, etc.)
• Maintain accurate shipping records and tracking sheets
• Archive export documentation in line with compliance standards

Customer and Stakeholder Communication:

• Liaise with internal departments, customers, and transporters
• Provide regular shipment updates and feedback to clients
• Build and maintain strong customer relationships

Planning and Reporting:

• Create and manage sales order priority lists
• Conduct customer age analysis and participate in forecasting meetings
• Generate reports on sales performance and customer activity
• Compile and distribute meeting minutes

Logistics and Shipment Management:

• Coordinate with warehouse on stock availability and load planning
• Arrange transport, insurance, and inspection requirements
• Track shipments and ensure timely delivery
• Manage transporter communication and documentation handover

Financial and Compliance Duties:

• Raise purchase requisitions (PRs) for transport and inspection costs
• Capture and monitor costs on SAP
• Ensure all export documentation complies with SARS requirements
• Support internal and external audits

Problem Solving and Support:

• Investigate export queries, discrepancies, and short deliveries
• Assist with process improvements and compliance projects

Required Skills and Competencies

• Proficiency in SAP and MS Office Suite
• Strong administrative and organisational skills
• Data analysis and reporting ability
• Excellent communication skills (verbal and written)
• Ability to work independently and within a team
• High attention to detail and accuracy
• Strong problem-solving skills

Please consider your application unsuccessful should you not receive a response within Two weeks of applying.