About the Role

The Lease Administrator will be responsible for generating and compiling Offer to Lease and Lease Agreements, ensuring compliance with company procedures, and maintaining accurate records of lease documentation.

Key Responsibilities

• Compile and distribute monthly reports in respect of commission claims, signed and unsigned leases, and any other reports necessary from time to time.
• Type lease documentation/ agreements ensuring accuracy and attention to detail is met.
• Update lease register daily.
• Bind original lease and annexures.
• Distribute and monitor signature of lease agreements.
• Ensure accuracy and completeness of tenant file according to tenant file criteria check.
• Ensure accuracy and completeness of drafting request according to signed audit checklist.
• Ensure Lease documents comply with Legal requirements, including but not limited to format, clause changes etc.
• Generate and compile lease agreements in accordance with the lease input forms/signed offer.
• Distribute and monitor signatures of lease agreements.
• Process & distribute commission claims submitted with lease agreements.
• Prepare, manage, and maintain documentation for Contracts, Addenda, Lease Input Summaries, Cover sheets, and Offers to Lease.
• Conduct credit checks & extended FICA checks to verify tenant creditworthiness, including Credex score.
• Perform Windeed searches to obtain updated company documentation and assess whether the tenant has sufficient assets for surety.
• Manage the renewal process, ensuring renewals are initiated 6–18 months in advance.
• Verify all billing information on renewal deals—including GLA, parking, and other items—by reviewing the Tenancy Schedule, Lease Profile Report, and current lease to ensure accuracy.
• Confirm deposit amounts held with Property Administration and Finance, reviewing transaction history when required.
• Ensure floor plans align with PIMS to confirm accurate area allocation.
• Ensure Property team adhere to company policies, rules, and procedures without deviation.
• Update spreadsheets of all Leases & Offers issued to Property Managers and Property Administrators.
• Maintain a register of bank guarantees and monitor the expiry thereof.

Requirements

• Matric Degree/Diploma in Property Studies and/or related Studies
• Minimum 1 year’s property experience
• Minimum 2 – 4 years’ experience in a research role
• Strong Proficiency in relevant computer packages (MS Office) and software packages (PIMS)

Qualifications

Salary & Benefits

About the Role

The Lease Administrator role is responsible for ensuring compliance with company procedures, generating and compiling lease agreements, and maintaining accurate records of lease documentation. The successful candidate will be required to work closely with various departments to ensure seamless execution of lease administration tasks.

Key Responsibilities

• Generate and compile Offer to Lease and Lease Agreements
• Compile and distribute monthly reports in respect of commission claims, signed and unsigned leases, and other necessary reports
• Type lease documentation/ agreements ensuring accuracy and attention to detail is met
• Update lease register daily
• Bind original lease and annexures
• Distribute and monitor signature of lease agreements
• Ensure accuracy and completeness of tenant file according to tenant file criteria check
• Ensure accuracy and completeness of drafting request according to signed audit checklist
• Ensure Lease documents comply with Legal requirements, including format and clause changes
• Generate and compile lease agreements in accordance with the lease input forms/signed offer
• Ensure information and data captured from lease input forms/signed offer is accurate and comprehensive
• Ensure data captured on PIMS correspond with lease document
• Process & Distribute: Distribute and monitor signatures of lease agreements
• Submit commission claims with agreements of lease and process forwarding to Property Administrators
• Prepare, manage, and maintain documentation for Contracts, Addenda, Lease Input Summaries, Cover sheets, and Offers to Lease
• Conduct credit checks & extended FICA checks to verify tenant creditworthiness, including Credex score
• Perform Windeed searches to obtain updated company documentation and assess whether the tenant has sufficient assets for surety
• Verify accuracy and completeness of all FICA documents submitted
• Manage the renewal process, ensuring renewals are initiated 6–18 months in advance
• Verify all billing information on renewal deals—including GLA, parking, and other items—by reviewing the Tenancy Schedule, Lease Profile Report, and current lease to ensure accuracy
• Confirm deposit amounts held with Property Administration and Finance, reviewing transaction history when required
• Ensure floor plans align with PIMS to confirm accurate area allocation
• Ensure Property team adhere to company policies, rules, and procedures without deviation
• Update spreadsheets of all Leases & Offers issued to Property Managers and Property Administrators
• Maintain a register of bank guarantees and monitor the expiry thereof

Requirements

• Matric Degree/Diploma in Property Studies and/or related Studies
• Minimum 1 year’s property experience
• Minimum 2 – 4 years’ experience in a research role
• Strong Proficiency in relevant computer packages (MS Office) and software packages (PIMS)

Qualifications

No specific qualifications mentioned.

Salary & Benefits

Salary information not provided.