Kuils River: Corporate Assistant

About the Role

We are seeking a highly skilled and experienced Corporate Assistant to join our team in Kuils River. The successful candidate will provide administrative support to the CEO, Financial Manager, and Marketing Manager, as well as coordinate marketing activities and manage the corporate travel portfolio.

Key Responsibilities

• Manage the corporate travel portfolio booking of flights, accommodation, visas, car hire, and transfers.
• Following travel procedures (trip forms etc.) and liaising with Travel agent for flights or booking flights directly.
• Booking of accommodation (local, national, and international).
• Booking of car hire.
• Managing VISA applications.
• Managing weekly travel schedule.
• Notifying insurance & HR of international travel.
• Update Travel profile for company.
• Support the marketing department by performing various administrative tasks and coordinating marketing activities.
• Assist with printing of brochures and printing of corporate stationery.
• Assist in the preparation and distribution of marketing materials.
• Management of Marketing Material inventory.
• Ordering, Printing, and issuing of business cards and other printed marketing materials.
• Campaign Coordination: Support Marketing the planning and execution of marketing events & campaigns.
• Admin Duties:
• Organizing, controlling, and management of filing & admin office & Marketing Office.
• Files to be archived, new files opened, and Filing system to be maintained.
• Marketing Stock Room and inventory to be managed & kept in order.
• Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
• Letter writing, Internal Communications, Expense claims on behalf of executives.
• Update all contact lists, company organogram.
• Provide administrative support to the CEO and Financial Manager & Marketing Manager.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Handle correspondence and communication on behalf of executives.
• Answering of phone, screening of calls, and taking messages.

Requirements

• Ability to handle confidential information with a high level of discretion and professionalism.
• Minimum of 35 years experience in an administrative or executive assistant role.
• Experience as a marketing assistant or executive PA will be advantageous.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organisational and multitasking abilities.
• Strong attention to detail and accuracy.
• Excellent time management and prioritization skills.
• Ability to take direction and follow instructions.
• Superior written and verbal communication skills, with the ability to draft professional correspondence and reports.
• Strong interpersonal skills to interact effectively with a range of stakeholders.

Qualifications

• Formal education/certifications (Bachelor’s, LLB, Matric, etc.) NOT MENTIONED IN ORIGINAL

Salary & Benefits

• Market related salary with benefits.