Job Description
About the Role
We are seeking a highly skilled and experienced Corporate Assistant to join our team in Kuils River. The successful candidate will provide administrative support to senior management, manage corporate travel arrangements, and assist with marketing activities.
Key Responsibilities
- Manage the corporate travel portfolio booking of flights, accommodation, visas, car hire and transfers
- Following travel procedures (trip forms etc.)
- Liaising with Travel agent for flights or booking flights directly
- Booking of accommodation (local, national and international)
- Booking of car hire
- Managing VISA applications
- Managing weekly travel schedule
- Notifying insurance & HR of international travel
- Update Travel profile for company
- Support the marketing department by performing various administrative tasks and coordinating marketing activities
- Assist with printing of brochures and printing of corporate stationery
- Management of Marketing Material inventory
- Ordering, Printing and issuing of business cards and other printed marketing materials
- Campaign Coordination: Support Marketing the planning and execution of marketing events & campaigns
- Assist to coordinate logistics for marketing events, including trade shows and product launches
- Organizing, controlling and management of filing & admin office & Marketing Office: Files to be archived, new files opened & Filing system to be maintained
- Marketing Stock Room and inventory to be managed & kept in order
- Administration duties and General PA duties needed by CEO or Financial Manager and Marketing Manager:
- Letter writing, Internal Communications, Expense claims on behalf of executives
- Update all contact lists, company organogram
- Provide administrative support to the CEO and Financial Manager & Marketing Manager
- Schedule and coordinate meetings, appointments, and travel arrangements
- Handle correspondence and communication on behalf of executives
- Answering of phone, screening of calls, and taking messages.
- Liaising with Local, National and International clients: Welcoming, friendly and polite
- Ordering of catering and coffee and tea
- Arranging with reception to have the flags of relevant visitors outside Company
- Credit Card Statements reconciliation: Credit Card statement to be reconciled monthly according to travel & marketing spend
- Assist with management of cellphone provider: Liaise with MTN on all cell phone billing issues as well as contract upgrades
- Distribution of cell phones (New and spare)
- Updating of records with MTN and General issues (repairs, insurance claims)
- Assist with the management of insurance policy travel declarations, insured items (cell phones, laptops, vehicles etc.): Inventory List: Keep updated record of all insured items Notify insurance of any changes in assets Insurance claims on damaged, lost or stolen items
Requirements
- Ability to handle confidential information with a high level of discretion and professionalism
- Minimum of 35 years experience in an administrative or executive assistant role
- Experience as a marketing assistant or executive PA will be advantageous
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organisational and multitasking abilities
- Strong attention to detail and accuracy
- Excellent time management and prioritization skills
- Ability to take direction and follow instructions
- Superior written and verbal communication skills, with the ability to draft professional correspondence and reports
- Strong interpersonal skills to interact effectively with a range of stakeholders
- Proactive and self-motivated approach
- Strong work ethic and reliability
- Adaptable, with the ability to work well under pressure
Qualifications
No specific qualifications mentioned in the original job description.
Salary & Benefits
Market related salary with benefits.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Marketing / advertising / PR Jobs in Cape Town Region
In the Cape Town region, the marketing, advertising, and PR industries are thriving, with a strong demand for professionals who can drive business growth through innovative campaigns and strategic communications. Typically, companies in this sector are looking for individuals with a creative flair and a keen understanding of consumer behaviour to lead their marketing efforts.
Generally, salaries for marketing, advertising, and PR professionals in the Cape Town region range from R400 000 to R800 000 per annum, depending on factors such as experience, company size, and industry sector. It is common for entry-level positions to start at the lower end of this range, while senior roles can command higher salaries. However, it’s worth noting that actual salaries may vary significantly, and these figures are only a rough guide.
Common skills required for marketing, advertising, and PR roles in South Africa include creativity, writing and communication skills, data analysis, digital literacy, project management, and social media expertise. Typically, professionals in this field need to be adaptable, able to work well under pressure, and possess strong problem-solving skills. Often, companies also look for candidates with a degree in marketing, advertising, or a related field.
The industries that commonly employ marketing, advertising, and PR professionals include the financial services sector, technology industry, manufacturing sector, and non-profit organisations. In these sectors, marketing and advertising roles can range from social media specialist to brand manager, and often require a strong understanding of consumer behaviour and market trends.
Career development opportunities are plentiful in this field, with many professionals moving into senior roles or transitioning into related fields such as digital marketing, content creation, or communications management. Typically, companies invest heavily in training and development programs to help their employees stay up-to-date with the latest industry trends and technologies. With dedication and hard work, it’s possible to build a successful career in this exciting and dynamic field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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