JOB PURPOSE:

To contribute to the accomplishment of the Human Resource Department goals and objectives. These duties will lead to employee-orientated, high-performance culture that emphasizes on quality, productivity, goal attainment and on-going development of the employees of the company. The focus of this position is in providing support and advice to assist in meeting organizational workforce requirements through the delivery of customer focused recruitment and selection activities.

1. EDUCATION AND EXPERIENCE:

• Matric (Grade 12).
• Diploma or certificate in Human Resources management / administration will be beneficial.
• Minimum of 2 (two) years proven administration / data capturing experience.

2. KEY PERFORMANCE AREAS:

• Recruitment, Selection, and Appointment
• Induction
• Tender Administration
• Overall Human Resource Support

3. MAIN DUTIES AND RESPONSIBILITIES:

Functional outputs and activities will include, but are not limited to:

Recruitment Selection and Appointment:

• To perform and assist in all aspects of the recruitment and selection process.
• After confirming the vacancy with the HR Manager advertise the vacancy internally and externally.
• Conduct interviews on successful candidates, shortlist the top candidates and arrange panel interviews.
• Inform all unsuccessful applicants of the rejection of their applications.
• Schedule appointments for polygraph testing as well as any additional tests.
• Ensure PSIRA checks, criminal checks and matric checks are completed before appointment.
• Ensure that reference checks are done on each employee after their consent is received.
• Collect all the required documentation of appointed candidate and send it to the relevant HR personnel to compile the offer of employment.
• Create, revise and update interview questionnaires and use them in the interview process.
• Ensure the employee submits all the relevant documentation, update it on the monthly report and create their personnel files.
• Inform the relevant HR personnel member of the outstanding information as well as the branches by means of the branch monthly reports.

Induction:

• Conduct and co-ordinate the induction process of the employees first day. This includes the following:
  • Company video
  • Contract discussion
  • Introduction to all staff
  • Lunch
  • HR Induction
  • SHEQ Induction
  • IT Induction
  • Finalisation of outstanding documentation
  • ID Photo
  • Departmental induction (when applicable)
  • Psira, provident fund and medical aid discussions
  • Communication style training
• Inform all employees when a new employee starts with the company at least 3 days before the employee starts.
• Send an email to the new employee regarding what they can expect of their first day at least 3 days before their start date.
• Update the induction process as and when required and ensure that the booklet and presentation is updated.
• Ensure the new employees workstation is set up the day before in conjunction with the relevant manager. This includes Desk, chair, computer that has been set up and stationery.

Tender Administration:

• Ensure that all CVs and certificates of employees needed for a tender are on the correct template, according to company standards and handed in on time.

Overall Human Resources Support:

• Arrange medical examinations only for employees required by clients. Ensure medicals are arranged before expiry of current medicals. File accordingly.
• Ensure payment of ICAS within one day of receiving invoice.
• Arrange ICAS sessions and assist with referrals as and when required.
• Raise awareness of ICAS with applicable personnel.
• Create and update organograms as and when required. Ensure it is updated on a yearly basis.
• Perform any reasonable request in order to support the Human Resources department to reach their objectives.
• Ensure that no confidential and personal information of any employee is accessible by unauthorized individuals. This may include archiving employee files as soon as possible / according to company policies.
• Ensure that all policies, procedures and documents relevant to your area of responsibility are up to date.
• Stand in at reception when receptionist is not available.

4. QUALITY:

• Staff member must always adhere to the company’s Quality Manual, Policies and Procedures of the company.
• Staff member / Department must ensure that their objectives are met and discussed continually giving the ISO department updates on their progress.
• Measurement, analysis, and improvement of the QMS through activities such as updating policies, procedures and forms relating to their department / branch, internal audits and corrective and preventive action.

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