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Milnerton: Dispatch & Logistics Administrator

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Job Description

Key Responsibilities Dispatch & Logistics Coordination Arrange courier bookings (online, telephonic, and email) for incoming and outgoing shipments Generate waybills and ensure accurate shipment tracking Prepare, label, and package parcels and pallets according to order specifications Monitor deliveries to ensure timely distribution Coordinate customer and courier collections Documentation & POD Management Prepare and verify all dispatch documentation against orders Ensure each shipment is supported by accurate delivery notes (products, codes, destinations) Maintain a structured electronic filing system for all documents Manage and follow up on signed Proof of Delivery (PODs) Ensure PODs are submitted timeously for invoicing and payment processes Administration & Data Management Capture and maintain accurate data records Manage filing systems (electronic and manual) Utilise Microsoft Excel, Word, and Outlook for reporting and communication Factory & Internal Coordination Liaise with factory staff to ensure correct packaging and labelling Ensure alignment between dispatch documentation and physical goods Interpret Dispatch Instructions (DIs) and communicate requirements clearly Reception & Customer Support (±15%) Manage switchboard and welcome visitors professionally Assist with customer and sales rep queries regarding deliveries and collections Key Requirements Strong attention to detail and high level of accuracy Excellent organisational and multitasking ability Clear and professional communication skills Ability to work in a fast-paced, deadline-driven environment Proficient in Microsoft Office (Excel & Word essential) Understanding of dispatch processes, PODs, and documentation Experience 25 years experience in dispatch, logistics, or administrative coordination Experience with courier systems and dispatch documentation advantageous

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How to Apply

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About Admin / clerical / secretarial Jobs in Cape Town City Centre

The admin, clerical, and secretarial sector plays a vital role in the Cape Town City Centre job market, typically employing individuals to provide administrative support to various industries. Generally, these roles are common in sectors such as finance, technology, and manufacturing, where efficient organisational skills are essential. Often, these positions require adaptability and a strong work ethic.

Typically, salaries for admin, clerical, and secretarial roles in Cape Town City Centre vary widely depending on factors like experience, company size, and industry sector. Broadly speaking, entry-level positions often fall within the R25 000 to R35 000 per annum range, while more senior roles may command salaries between R40 000 and R70 000 per annum. However, it’s essential to note that actual salaries can differ significantly based on individual circumstances.

Common skills for admin, clerical, and secretarial roles in Cape Town City Centre include proficiency in Microsoft Office software, strong communication and interpersonal skills, attention to detail, organisational abilities, time management, and basic computer programming skills. These skills are often essential for performing tasks such as data entry, record-keeping, and customer service.

The admin, clerical, and secretarial sector is also common in the financial services sector, technology industry, manufacturing sector, and other industries that require administrative support. In these sectors, individuals with strong organisational and communication skills are in high demand.

Career development opportunities for individuals in admin, clerical, and secretarial roles in Cape Town City Centre often involve progression to senior administrative positions or transition into related fields like human resources, project management, or business administration. With experience and additional training, individuals can also explore career paths in areas like business analysis or data analysis.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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