Job Description
About the Role
We are seeking a highly organized and strategic Executive Assistant to the Director who will act as a critical support function in optimizing the Director’s time, focus, and operational effectiveness. This role is designed for someone who can anticipate needs, take ownership, and operate within a fast-paced and complex environment.
Key Responsibilities
- Conduct regular time audits with the Director to identify inefficiencies and protect high-value strategic time.
- Manage, filter, and respond to communications on behalf of the Director.
- Assist with tender processes, documentation, and contract administration.
- Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
- Support coordination across multiple projects and stakeholders.
- Arrange travel, accommodation, and logistics for the Director.
- Assist with ensuring compliance with relevant regulations and processes.
- Proactively take ownership of recurring administrative, coordination, and communication tasks.
- Act as a buffer between the Director and operational demands by prioritizing, filtering, and resolving matters where possible.
- Protect the Director’s peak-hours.
Requirements
- Diploma or Degree in Office Administration, Business Management, or a related field.
- 35 years experience in an executive support, PA, or operational role (preferably within construction, engineering, or infrastructure).
- Experience managing complex environments with multiple stakeholders.
- Strong knowledge of MS Office programs.
- Familiarity with South African procurement processes and tender administration is advantageous.
- Strong interpersonal and communication skills.
- Ability to work independently and within a team.
- Strong organizational and time management skills.
Qualifications
No formal education or certifications are required for this role.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Tshwane
In Tshwane, South Africa, the demand for administrative, clerical, and secretarial professionals is typically high across various industries. This field offers a stable and rewarding career path for individuals who enjoy working in support roles. Generally, these roles are essential to the smooth operation of businesses, governments, and institutions.
The salary range for admin, clerical, and secretarial positions in Tshwane can vary widely depending on factors such as experience, company size, industry sector, and level of responsibility. Typically, entry-level positions may start around R20 000 – R30 000 per annum, while more senior roles can command salaries up to R60 000 – R100 000 or more. However, it’s essential to note that actual salaries may be higher or lower than these broad ranges, and individual circumstances can affect compensation.
Common skills required for admin, clerical, and secretarial roles include strong communication and interpersonal skills, attention to detail, organisational abilities, proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint), typing speed and accuracy, and basic computer literacy. Other desirable skills may include experience with HR management systems, knowledge of relevant laws and regulations, and the ability to work in a fast-paced environment.
These roles are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public sector organisations. The demand for administrative support is particularly high in sectors that require efficient record-keeping, data management, and customer service.
For those interested in pursuing a career in admin, clerical, or secretarial roles, there are opportunities for career development and advancement. Typically, experience and additional training can lead to senior administrative positions, such as team leader or manager. Some individuals may also choose to specialise in areas like HR administration, office management, or project coordination.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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