Job Description
About the Role
We are seeking an experienced Facilities Administrator to join our team in Pretoria, South Africa. As a key member of our facilities operations team, you will be responsible for maintaining accurate records, coordinating maintenance requests, and ensuring compliance with regulatory requirements.
Key Responsibilities
- Maintain maintenance trackers, job cards, service schedules, contractor records, and facilities documentation
- Log, allocate, and follow up on maintenance requests and repairs until completion
- Coordinate contractor access, supplier appointments, and communication with operational teams
- Support maintenance administration, filing, record control, and service history tracking
- Capture stock receipts, transfers, issues, and adjustments accurately
- Maintain stock registers, inventory records, asset registers, and FF&E documentation
- Coordinate stock distribution and replenishment across operational sites
- Assist with monthly stock takes and investigate variances or shortages
- Process ad hoc and SLA invoices, purchase orders, quotations, and supplier documentation
- Compile weekly, monthly, and ad hoc reports, reconciliations, and administrative packs
- Support audit preparation and documentation management
Requirements
- Grade 12 / Matric
- Relevant qualification in Facilities Management, Property Management, Procurement, Business Administration, or related field
- Minimum 25 years experience within facilities administration, maintenance administration, or property administration
- Experience with invoice processing, procurement administration, reporting, and reconciliations
- Proficiency in Microsoft Office
- Valid drivers licence
Qualifications
- None mentioned
Salary & Benefits
- Not specified
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Tshwane
In Tshwane, South Africa, the demand for administrative, clerical, and secretarial professionals is typically high across various industries. This field offers a stable and rewarding career path for individuals who enjoy working in support roles. Generally, these roles are essential to the smooth operation of businesses, governments, and institutions.
The salary range for admin, clerical, and secretarial positions in Tshwane can vary widely depending on factors such as experience, company size, industry sector, and level of responsibility. Typically, entry-level positions may start around R20 000 – R30 000 per annum, while more senior roles can command salaries up to R60 000 – R100 000 or more. However, it’s essential to note that actual salaries may be higher or lower than these broad ranges, and individual circumstances can affect compensation.
Common skills required for admin, clerical, and secretarial roles include strong communication and interpersonal skills, attention to detail, organisational abilities, proficiency in Microsoft Office applications (e.g., Word, Excel, PowerPoint), typing speed and accuracy, and basic computer literacy. Other desirable skills may include experience with HR management systems, knowledge of relevant laws and regulations, and the ability to work in a fast-paced environment.
These roles are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public sector organisations. The demand for administrative support is particularly high in sectors that require efficient record-keeping, data management, and customer service.
For those interested in pursuing a career in admin, clerical, or secretarial roles, there are opportunities for career development and advancement. Typically, experience and additional training can lead to senior administrative positions, such as team leader or manager. Some individuals may also choose to specialise in areas like HR administration, office management, or project coordination.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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