Somerset West: Procurement Manager

A recent professional profile photo is to accompany your application EMPLOYMENT TYPE : Permanent SECTOR : Procurement BASIC SALARY : Market Related START DATE : A.S.A.P / Immediate REQUIREMENTS: Grade 12 (Matric) Relevant tertiary qualification Certificate in Procurement or Strategic Sourcing (advantageous) Minimum of 58 years experience in buying, strategic sourcing, and supplier management Strong working knowledge of Sage Evolution Advanced proficiency in Microsoft Excel Excellent administrative and communication skills Strong team player with a collaborative approach Hardworking, able to meet deadlines, and perform well under pressure Creative thinker and effective problem solver DUTIES: Strategic Buying: Develop and implement strategic buying initiatives. Establish and maintain a list of approved and preferred suppliers for each material category. Ensure multiple suppliers are available for each item; work with Technical Operations to develop alternatives and eliminate single-supplier risks. Conduct competitive bids (RFQs) to select suppliers, ensuring sign-off by the Head of Finance. Maintain evaluation control documents for audit purposes. Build and manage strong supplier relationships locally and internationally. Monitor supplier performance, resolve performance issues, and develop new suppliers as needed. Drive localization by increasing local supply and reducing imports to shorten lead times. Collaborate with Technical Operations to track progress, enhance supply security, and reduce stockholding levels. Work closely with Technical Product Development to proactively manage spare part orders for all new cabinets, ensuring spares are shipped with the first cabinet consignment. Conduct Total Cost of Ownership (TCO) studies for the top 50 spend items and drive continuous cost reductions year over year. Ongoing Buying Activities: Adhere to the companys Procurement Policy and financial approval levels. Lead the weekly buying process extract stock and purchase order data from Sage Evolution, analyze usage, and calculate order quantities. Collaborate with key leaders to review the top 50 items and make informed buying decisions. Ensure zero stockouts by regularly reviewing stock levels and demand forecasts. Conduct weekly reviews of minimum (safety) stock quantities for top items, adjusting levels as needed to prevent both overstocking and obsolescence. Actively manage all purchase orders on Sage Evolution and prepare weekly reports prior to the buying cycle to ensure data accuracy. Expedite outstanding orders daily and address supplier failures promptly maintaining supply security is critical. Work closely with stock control to refine buying strategies and forecasts for high-volume items. Project Buying: Follow the companys Procurement Policy for financial approval levels. Lead ad hoc procurement for project-related items, such as full store installations with Waste Heat Systems, in collaboration with Technical Operations. Coordinate with Operations to monitor minimum stock levels for accessories and project materials (e.g., shelving, stainless steel bumpers) and ensure continuous supply. Expedite project-related orders daily, addressing supplier issues promptly to guarantee supply security. Process Improvement / Automation: Lead the initiative to enhance and expand Sage Evolution into an automated procurement tool. Define clear project deliverables and align key performance areas with the Finance Department. HOURS: Monday to Friday: 08:00 17:00