Stellenbosch: Junior Creditors Accountant posted by Helderberg Personnel

About the Role

Helderberg Personnel is seeking a motivated and detail-oriented Junior Creditors Accountant to join our team in Stellenbosch. As a Junior Creditors Accountant, you will be responsible for ensuring accurate financial control, processing invoices, and maintaining efficient systems. If you have experience in the fruit industry and advanced Excel skills, we encourage you to apply.

Key Responsibilities

• Correct allocation of Actual costs to correct cost codes.
• Check for estimated costs captured in the system where actual costs are incurred.
• Check that actual costs do not exceed estimate costs, except where incident log indicates “own “cost.
• Prepare remittance for payments.
• Month end reconciliation.
• Pass payment to Service Provider Manager.
• Service Providers paid on time.
• Resolve discrepancies on invoices.
• Ensure payments balance out.
• Allocate remittances on payment sheet for final payment.
• Once paid send remittances to relevant service provider.
• Receive and code invoices.
• Register batches for processing.
• Input of invoices into QX system.
• Handling disputed invoices
• Obtain daily exchange rates and capture in QX system.
• Print/Save cost capture reports.
• Ensure creditors receive their remittances and POP’s timeously
• Liaise with Logistics Department to ensure all costs recovered and with Service Providers to ensure all invoices are received timeously.
• Capture all Service Provider Invoices on QX.
• Print Cost capture Report-Identify profit/losses liaise when there are differences/rectify when needed.
• Link Service Provider Invoices to actual shipments.
• Compare actual Service Provider Invoices against provisional costs.
• Attend to all Service Providers Invoices queries with relevant departments immediately to resolve before payment is due.
• Reconciliation of Service Providers against monthly Statements.
• Prepare payments of Service Provider Invoices against payment terms.
• Prepare remittance on QX.
• Prepare folder for final payments (Remittance, Cost Capture Report/Recon/Statement/Invoices)
• Monthly payments are ready by 25th of each month.
• Effective and professional communication disputes.
• Financial Year End Reconciliation (Service Providers).
• Processing of all costs for final producer payments.
• Ensure all costs are correctly allocated to account sales for producer’s final payments.
• Invoice costs to Producers.
• Manage Producer debtor’s account.

Requirements

• Diploma in Management Accounting or equivalent – IF EXPERIENCE SUFFICIENT QUALIFICATION NOT NEEDED
• In-house and/or external training in supply chain processes, and their associated costs
• Advanced Excel/spreadsheet skills – lookups’ import mapping