Job Description
About the Role
Time Personnel is seeking an experienced Debtors Clerk to join their team in the Western Cape region. The successful candidate will be responsible for processing sales orders, managing customer accounts, and ensuring timely payment of invoices.
Key Responsibilities
- Obtain Customer Purchase Order from ERP for Sales Order processing
- Allocate supplier to CPO
- Obtain updated CPO where variances exist to SO
- Allocate the correct FEC rates
- Process Sales Orders
- Process SO to Order Confirmation
- Invoice all customer deliveries
- Review credit limits and control breaches
- Complete credit reference checks and bank code reports on all new credit applications
- Daily processing of receipts and control of overdue accounts
- Attend to all queries regarding outstanding invoices
- Reconcile the manual deliveries and invoice
- Verify the FEC rates before invoicing
- Complete the monthly statement run; and verification of all invoices to statement and submit to customers
- Supply copies of invoices & proof of delivery when required
- Preparation of pack for legal hand over of long overdue accounts with guidance of FM/FD
- Update account receivable records
- Process current accounts
- Assist with statutory returns & audits
- Monthly reconciliations of all accounts to subledgers, clearing of control accounts, process month-end journals
- Assist with the processing of monthly EMP201 & VAT201
- Filing of financial documentation and correspondence
- Identify efficiencies and cost savings in work processes
- Actively participate in business improvement initiatives and projects
Requirements
- A minimum of 2-3 years’ experience in a similar role
- Relevant finance or accounting qualification/certification would be advantageous
- Understanding of accounting principles
- Proven hands-on experience processing high volume sales orders
- Intermediate level skills in Microsoft 365
- Quantifiable experience with ERP systems and recognised accounting systems
- Previous debtors processing experience is desirable
- Good numerical skills
- Good written and spoken skills in English
- High degree of confidentiality and professionalism
Qualifications
No specific qualifications mentioned.
Salary & Benefits
Salary: R negotiable dependent on experience
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Office Automation Jobs in Western Cape
In the Western Cape region, office automation positions are in high demand across various industries, typically requiring a blend of technical and administrative skills. Generally, these roles involve automating and streamlining business processes to increase efficiency and productivity.
Typically, salaries for office automation professionals in the Western Cape range from approximately R200 000 to R500 000 per annum, depending on factors such as experience, company size, industry sector, and specific job requirements. However, it’s essential to note that actual salaries can vary significantly due to these varying factors. Additionally, bonuses, benefits, and other perks can also impact the overall remuneration package.
Common skills required for office automation roles include proficiency in software applications such as Microsoft Office, Google Suite, and industry-specific tools; strong analytical and problem-solving abilities; excellent communication and interpersonal skills; attention to detail and organisational skills; and experience with automation technologies such as workflows, macros, and scripts. Other essential skills may include data analysis, reporting, and business acumen.
Office automation professionals are commonly found in various industries, including financial services sector, technology industry, manufacturing sector, and public administration. These roles often require adaptability and flexibility to work in different departments or teams, and to support various stakeholders across the organisation.
Career development opportunities for office automation professionals in the Western Cape are plentiful, with many organisations offering training and development programs to enhance technical skills and business acumen. Typically, career progression paths may include specialist roles such as process analyst, workflow manager, or automation consultant, or more senior positions like team leader or department head. Generally, experience, leadership potential, and a commitment to ongoing learning and professional development are key factors in advancing one’s career in this field.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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