Job Description
Key Responsibilities Include but Are Not Limited To
- Capture, update, and maintain accurate daily production records
- Assist with the issuing, monitoring, and closure of job cards and work orders
- Track purchase orders and follow up on supplier deliveries
- Support stock control and materials administration processes
- Prepare dispatch documentation and coordinate outgoing deliveries
- Maintain operational spreadsheets and generate basic reports as required
- Ensure production activities are accurately reflected within company systems
- Liaise with production, procurement, and logistics teams to ensure smooth operational flow
- Assist the Process Manager with administrative and reporting requirements
- Monitor operational activities and highlight delays, shortages, or process bottlenecks as identified
Criteria
- Matric or equivalent qualification
- Minimum of 2–4 years’ experience in a production, manufacturing, procurement, logistics, or similar operational environment
- Strong administrative and organisational skills with excellent attention to detail
- Comfortable working in both office and factory-floor environments
- Proficient in Microsoft Excel and general computer applications
- Effective communication and follow-up abilities
- Ability to work independently and manage multiple priorities
- Manufacturing industry experience will be advantageous
- Practical, reliable, and proactive approach to work
- Demonstrated ability to identify inefficiencies and contribute to process improvements
- Proficient in English and Afrikaans (read, speak and write)
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About PA/Secretary Jobs in Western Cape
In the Western Cape, South Africa, the demand for Personal Assistants (PAs) and Secretaries remains steady, driven by the need for efficient administrative support in various industries. Generally, these roles are essential for organisations that require effective communication, organisational skills, and attention to detail. Typically, PAs and Secretaries in this region work in fast-paced environments, juggling multiple tasks, and maintaining confidentiality.
The typical salary range for a PA or Secretary position in the Western Cape can vary greatly depending on factors such as experience, company size, and industry sector. Generally, entry-level positions may fall within the R30 000 to R50 000 per annum bracket, while more senior roles can command salaries ranging from R60 000 to R120 000 per annum. However, these figures are subject to variation and should be used as a rough guide only.
Common skills required for a PA or Secretary position in South Africa include proficiency in Microsoft Office, excellent communication and interpersonal skills, organisational abilities, time management, and discretion when handling confidential information. Typically, employers also look for candidates with experience in administration, customer service, or related fields.
PAs and Secretaries can be found working across various industries, including the financial services sector, technology industry, manufacturing sector, and corporate offices. In these roles, they often provide administrative support to senior executives, manage schedules, coordinate travel arrangements, and maintain records.
Career progression for PAs and Secretaries in South Africa is generally driven by experience and continued professional development. Typically, candidates can move into more senior administration roles, such as executive assistants or team leaders, or transition into related fields like human resources, marketing, or management. With additional training and certification, individuals can also pursue careers in specialisations like event management, project coordination, or business analysis.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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