Job Description
About the Role
We are seeking an experienced Office Administration Controller to join our team. The successful candidate will be responsible for providing comprehensive administrative support to Senior Management, coordinating various aspects of office operations, and ensuring seamless execution of logistical arrangements.
Key Responsibilities
- Organise and fully coordinate visitor requirements as and when required, confirming all logistical arrangements in advance and ensuring timely and seamless execution.
- Schedule, manage, and maintain company calendars, meetings, and key internal and external events.
- Manage Company Pool Vehicles, including registers, usage controls, service scheduling, and adherence to company vehicle policies.
- Provide driving support when required for expatriates, employees, or the collection and delivery of official company documents.
- Coordinate logistics for internal and external events, including venue arrangements, catering, access control, and scheduling.
- Co-ordinate support and manage stationery, safety boots, and uniform issuing, including stock control, distribution, reorder levels, and cost control, maintaining accurate inventory records.
- Coordinate kitchen sundries requirements, including tea and coffee requests with the canteen service provider.
- Monitor and arrange water refills and top-ups to ensure uninterrupted supply.
- Provide comprehensive administrative support to Senior Management, including meeting scheduling, document preparation, correspondence, and ad-hoc administrative support.
- Process business card requests end-to-end, including obtaining quotations, managing approvals, placing orders, and overseeing delivery.
- Prepare and distribute employee birthday messages and gifts in line with company initiatives and organisational culture.
- Maintain accurate and up-to-date digital records and documentation on central drives to ensure ease of retrieval and audit readiness.
- Act as a primary point of contact for general administrative enquiries across the organisation, ensuring professional and timely responses.
- Submit supplier invoices for payment, ensuring accuracy, completeness, and compliance with internal Finance requirements.
- Coordinate foreign payments, including the preparation and submission of SARS clearance documentation where required.
Requirements
- Matric or Advantageous Diploma in administration or similar
- 3 years relevant experience in a similar role
Qualifications
- None mentioned
Salary & Benefits
- Not specified
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in ZA
The Admin / Clerical / Secretarial sector is a common and diverse field in the South African job market. Typically, roles within this sector are found across various industries, with a strong presence in the financial services sector, technology industry, and manufacturing sector. Generally, these positions are in high demand, especially in fast-paced and growing organisations.
When it comes to salary expectations for Admin / Clerical / Secretarial professionals in South Africa, it’s generally difficult to provide a specific range due to variation in factors such as experience, company size, and industry sector. However, broad salary ranges can be offered as follows: For entry-level positions, salaries typically start around R15 000 – R25 000 per annum, while experienced professionals can expect higher salaries ranging from R40 000 – R80 000 per annum. These figures are subject to change and may not reflect the current market conditions.
Common skills required for Admin / Clerical / Secretarial roles include proficiency in Microsoft Office (particularly Word, Excel, and PowerPoint), excellent communication and organisational skills, attention to detail, and the ability to maintain confidentiality. Additionally, knowledge of accounting software and experience with email management tools are often beneficial. Strong problem-solving skills and the capacity to adapt to new systems and processes are also highly valued.
These roles can be found in various industry sectors, including financial services, technology, manufacturing, and public sector organisations. Many companies, both large multinationals like Google and Microsoft and local South African businesses, employ Admin / Clerical / Secretarial staff to ensure efficient day-to-day operations and administrative support.
Career development opportunities for Admin / Clerical / Secretarial professionals are generally available through training and development programs offered by employers. These may include courses in business administration, computer literacy, or languages. With experience and continuous learning, it’s possible for individuals in this field to progress into more senior roles or explore related fields such as human resources management, project coordination, or office management.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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