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Durban: Executive Personal Assistant

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Job Description

About the Role

We are seeking a highly skilled and experienced Executive Personal Assistant to provide comprehensive administrative support to senior management in Durban. The ideal candidate will possess excellent communication skills, high levels of discretion and professionalism, and the ability to work effectively under pressure.

Key Responsibilities

  • Provide comprehensive administrative and executive support to senior management.
  • Manage complex calendars, appointments, and meeting schedules.
  • Coordinate local and international travel arrangements, including itineraries and accommodation.
  • Prepare meeting agendas, compile documentation packs, and take accurate minutes.
  • Draft, edit, and manage professional correspondence and reports.
  • Act as a primary point of contact between executives and stakeholders.
  • Track deliverables, deadlines, and follow-ups to ensure efficient execution of tasks.
  • Handle confidential information with a high degree of integrity and discretion.
  • Assist with project coordination and administrative support for strategic initiatives.
  • Screen calls, emails, and requests, prioritising matters as appropriate.
  • Maintain organised filing systems (electronic and manual) for easy retrieval of information.
  • Support event coordination, including executive meetings, workshops, and functions.

Requirements

  • Proven experience as an Executive Personal Assistant supporting senior executives.
  • Valid drivers license and own reliable transport.
  • Relevant tertiary qualification in Business Administration, Management, or a related field (advantageous).
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Qualifications

(No qualifications mentioned in the original job description)

Salary & Benefits

(No salary information mentioned in the original job description)

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

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About Admin / clerical / secretarial Jobs in eThekwini

In eThekwini, the administrative and clerical sector is a common and essential part of many industries, typically providing support functions to various sectors such as government, finance, technology, and more. Generally, this field offers stable employment opportunities with a broad range of job openings available across various company sizes.

Typically, salaries for admin, clerical, or secretarial positions in eThekwini can vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, entry-level positions usually fall within the R3 000 – R5 000 per month range, while more senior roles may command salaries between R6 000 – R15 000 per month or more, depending on qualifications and expertise. However, it’s essential to note that actual salaries can differ significantly due to various market and company-specific factors.

Common skills required for administrative, clerical, or secretarial positions in eThekwini include proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), experience with calendar management and travel coordination, strong communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently. Many employers also place a high value on IT skills, such as knowledge of database management or data entry systems.

The administrative sector is often employed in various industries, including financial services, technology, manufacturing, healthcare, and government sectors. In these fields, admins typically support teams with tasks ranging from customer service and record-keeping to project coordination and data analysis. Additionally, some roles may involve working with confidential information or handling sensitive documents, making discretion and professionalism essential.

For those interested in pursuing a career in administration, there are numerous opportunities for professional development and advancement. Common career progression paths include moving into supervisory or management roles, transitioning into related fields like human resources or accounting, or taking on specialized roles such as executive assistant or project coordinator. Throughout their careers, admins can expect to develop valuable skills and expertise that enable them to adapt to changing environments and advance in their chosen field.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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