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South Africa: Operations Secretary / Administrator

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Job Description

About the Role

We are seeking an experienced Operations Secretary/Administrator to join our team as a trusted partner to the Director on operational and strategic matters. The ideal candidate will have strong business acumen, operational experience, and excellent communication skills.

Key Responsibilities

  • Act as a trusted partner to the Director on operational and strategic matters
  • Prepare executive reports, presentations, and business insights
  • Initiate and identify areas for improvement
  • Manage projects and initiatives
  • Manage property leases, renewals, queries etc.
  • Monitor insurance requirements and yearly updates
  • Oversee marketing opportunities and social media
  • Implement and improve operational processes and systems
  • Manage cross-functional projects and business improvements
  • Assist with compliance, governance
  • Coordinate board meetings, agendas, and board packs
  • Maintain corporate records and legal documentation
  • Liaise with external stakeholders (auditors, legal advisors, consultants)
  • Foster a culture of accountability and efficiency
  • Manage spreadsheet assisting with forecasting, and cost management
  • Review operational expenses and identify cost-saving opportunities

Requirements

  • Matric
  • Degree highly advantageous
  • 5 years experience in operations, business management, or executive support as an EA or PA
  • Strong business acumen and operational experience
  • Experience working closely with senior leadership or directors
  • Highly organised with excellent communication and top English writing skills
  • Strategic thinker, hands-on approach with ability to multi-task well

Qualifications

  • None specified

Salary & Benefits

  • R negotiable dependent on experience

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

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About Accounting / Finance Jobs in ZA

In the South African job market, Accounting and Finance positions are in high demand across various industries. Typically, these roles require a strong foundation in financial management, planning, and analysis. Generally, professionals with expertise in accounting and finance are sought after to support businesses in making informed decisions.

When it comes to salary expectations for Accounting and Finance roles in South Africa, it’s common for entry-level positions to start within the R300 000 – R500 000 per annum bracket. As one gains experience, salaries can increase to R800 000 – R1 200 000 or more, depending on factors such as company size, industry sector, and individual performance. However, it’s essential to note that these are broad ranges and actual salaries may vary significantly.

Common skills required for Accounting and Finance roles in South Africa include proficiency in financial software (e.g., Xero, Sage), strong analytical and problem-solving skills, attention to detail, excellent communication and interpersonal skills, and the ability to interpret financial data. Typically, candidates with a degree in Accounting or a related field are preferred, although experience and certifications can also be valuable.

The accounting and finance industry is diverse and can be found across various sectors, including financial services, technology, manufacturing, and more. In general, companies in these industries require professionals who can provide expertise on financial planning, budgeting, and forecasting. Often, these roles involve working closely with management to develop and implement financial strategies.

For those interested in pursuing a career in Accounting or Finance, there are several career progression paths available. Typically, entry-level positions lead to senior finance or accounting roles, such as financial controller or accountant manager. With experience and further education, professionals can move into leadership positions, including chief financial officer (CFO) or equivalent.

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This information provides general career guidance. Actual salaries and requirements vary by employer.



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