Job Description
About the Role
The Portfolio Manager will be responsible for the day-to-day operational management of a portfolio of community schemes, ensuring effective delivery of administrative, financial, and maintenance services in line with legal requirements and company policies.
Key Responsibilities
- Scheme Administration
- Oversee the operational running of assigned community schemes (Bodies Corporate / HOAs)
- Prepare and circulate meeting notices, agendas, and minutes for trustee/director and general meetings
- Ensure compliance with relevant legislation, including the Sectional Titles Schemes Management Act, the Community Schemes Ombud Service Act, and company policies
- Maintain accurate and up-to-date records, registers, and correspondence
- Financial & Payments Management
- Review monthly financial statements and ensure accuracy
- Process and authorise supplier and service provider payments in line with budgets and approval protocols
- Follow up on arrear levies and coordinate debt collection processes
- Assist trustees/directors with the preparation and presentation of annual budgets
- Maintenance & Service Provider Coordination
- Oversee and coordinate maintenance work, ensuring quality and timely completion
- Review quotations and prepare comparative reports for trustee/director approval
- Monitor service provider performance and contracts
- Ensure compliance with 10-year maintenance plans and special project schedules
- Meetings & Reporting
- Attend trustee/director and general meetings (including after-hours as required)
- Report operational issues, financial concerns, and progress on projects to senior management
- Stakeholder Management
- Act as the main point of contact for trustees/directors, owners, and residents
- Handle complaints, disputes, and queries professionally and efficiently
- Maintain strong relationships with contractors, service providers, and regulatory bodies
Requirements
- Matric (Grade 12) essential; relevant tertiary qualification in Property Management, Real Estate, or equivalent is advantageous
- Minimum 3 years experience in community scheme / sectional title / HOA management
- Strong understanding of STSMA, CSOS, and relevant legislations
Qualifications
No specific qualifications mentioned.
Salary & Benefits
No salary information provided.
Additional Information
- Own transport and valid drivers licence required
- Willingness to attend after-hours meetings
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Property Administrator Jobs in Eastern Cape
In the Eastern Cape region of South Africa, the property administration industry is a common sector that employs individuals with various skill sets. Typically, this field is associated with supporting the day-to-day operations of property-related tasks, such as rent collection, lease administration, and property maintenance. Generally, the job market trends in this area indicate a steady demand for skilled professionals to manage the administrative aspects of properties.
The salary range for property administrators in the Eastern Cape can vary widely depending on factors such as experience, company size, and industry sector. Broadly speaking, salaries typically fall within the R300 000 to R600 000 per annum range, with more senior roles or those in larger companies often commanding higher salaries. However, it is essential to note that actual salaries may differ significantly from this range, and individual circumstances can impact compensation.
Common skills required for property administrators include administrative experience, proficiency in Microsoft Office software, strong communication and interpersonal skills, attention to detail, organisational abilities, and the capacity to work independently. Typically, a degree or diploma in business administration or related fields is also beneficial for this role. Often, companies also value candidates with experience in property management or real estate.
The property administration sector can be found in various industries, including financial services, technology industry, manufacturing sector, and commercial property development. In general, these sectors require skilled administrators to manage their properties effectively and efficiently. The demand for property administrators is often driven by the need for organisations to maintain their physical assets and ensure compliance with regulatory requirements.
Career progression for property administrators can be influenced by factors such as experience, industry connections, and continuous professional development. Typically, individuals in this role can expect opportunities for career advancement into senior administrative positions or specialising in specific areas of property management. Generally, career development is often tied to the acquisition of additional skills, certifications, or higher qualifications that enhance their value to employers.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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