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Stellenbosch: Documentation Controller posted by Helderberg Personnel

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Job Description

About the Role

Helderberg Personnel is seeking an experienced Documentation Controller to join our team in Stellenbosch. The successful candidate will be responsible for ensuring accurate and efficient documentation processes, managing costs, and maintaining strong relationships with clients and shipping lines.

Key Responsibilities

  • Mandate letters (COO/SARS)
  • APE registrations
  • Ensure all customers have mandate letters
  • Get all qualified clients APE registered
  • Save APE approvals on the network
  • Documentation Instructions
  • SI submissions to shipping lines
  • Submit Titan via QX to PPECB
  • Submit cargo dues via Shipshape
  • Mates receipt / Packing list submission to consignee / receivers within 2 days of ATD
  • Generate commercial invoice where required to submit SAD500
  • Submit phyto applications via QX to Ecert
  • Online COO applications if applicable
  • Cargo dues + SAD500 submissions to shipping lines for release
  • Retrieve drafts from necessary platforms and check/approve prior to submitting to clients
  • Courier / Electronic Release / Delivery no later than 5 days prior to ETA
  • Documentation job card management – copies and invoice copies
  • Incident log completion for additional costs incurred
  • Minimize extraordinary costs payable by Forwarding Division
  • Ensure correct number of documents are ticked/indicated in QX for cost recovery
  • Enable Finance and Cost Accounting to process costs correctly

Requirements

  • Matric
  • Diploma / Degree in clearing and forwarding, alternatively adequate industry work experience
  • Industry training of export documentation required
  • Three years relevant experience
  • Understand PPECB / DALRRD / Ecert/ Titan certification process
  • Knowledge of documents required for all import markets
  • Knowledge of shipping line SI/BOL process and terms
  • Good understanding of export protocols – e.g. CBS, FMS, FFMS
  • Good understanding of product coding structures
  • Must be able to work under pressure, good time management and attention to detail
  • Good understanding of IT systems used to generate export documentation (QX documentation module / Ship shape / Ports online /Ecert/Chambers of Commerce)
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Qualifications

(No qualifications mentioned in the original job description)

How to Apply

Click the green “Go Apply” button below to apply directly online with the employer.

About Logistics Sales Jobs in Western Cape

In Western Cape, South Africa, the logistics sales field is an integral part of various industries, often requiring professionals with a unique blend of business acumen and logistical expertise. Typically, these roles involve working closely with clients to understand their supply chain needs, providing solutions that meet or exceed their expectations. This field is generally characterized by a dynamic environment, with companies constantly seeking to optimize their operations for efficiency and cost-effectiveness.

When it comes to salaries in Western Cape, logistics sales positions can fall within broad salary ranges of R500 000 to R1 million per annum, depending on factors such as experience, company size, and industry sector. However, please note that actual salaries may vary significantly from these estimates, with senior roles or those in specific sectors potentially commanding higher compensation. For instance, logistics sales professionals working in the technology industry may be paid differently than those operating within the manufacturing sector.

Common skills required for a logistics sales role include strong communication and negotiation skills, a solid understanding of supply chain management principles, experience with CRM systems, and analytical thinking to identify opportunities for process improvement. Additionally, many successful logistics sales professionals possess a background in business, such as a degree in marketing, finance, or logistics. Experience working in the logistics industry is also often essential, having a deep understanding of the intricacies involved.

Logistics sales roles can be found across various industries, including technology, financial services, manufacturing, and e-commerce. In these sectors, professionals with expertise in supply chain management are highly sought after, as companies aim to streamline their operations and enhance customer satisfaction. Career development opportunities for logistics sales professionals often include moving into leadership positions or specializing in a particular industry sector.

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For those looking to break into this field, it’s essential to have a solid understanding of the industry standards and trends. Building strong relationships with clients and demonstrating expertise in supply chain management can also help advance one’s career.


This information provides general career guidance. Actual salaries and requirements vary by employer.



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