Job Description
About the Role
The Documentation Controller will be responsible for ensuring the accurate and timely preparation of export documentation, as well as managing costs associated with this process. This role requires a strong understanding of industry regulations and procedures, as well as excellent organizational and time management skills.
Key Responsibilities
- Mandate letters (COO/SARS) to be issued and APE registrations to be obtained for all customers
- Ensure that all qualified clients have APE registered and save APE approvals on the network
- Maintain in-season accuracy and integrity of documentation, including logs to update on QX annually prior to season or first shipment
- Submit SI’s to shipping lines and Titan via QX to PPECB
- Generate commercial invoices where required to submit SAD500
- Submit phyto applications via QX to Ecert
- Submit online COO applications if applicable
- Retrieve drafts (PPECB EC / Phyto / COO / Bills / SAD500) from necessary platforms and check/approve prior to submitting to clients for approval
- Courier/deliver documents as instructed, with delivery no later than 5 days prior to ETA
- Manage documentation job card, including copies and invoice copies, and minimize extraordinary costs payable by Forwarding Division
- Complete incident logs indicating type of cost and accountable party from which such cost should be recovered
Requirements
- Matric
- Diploma/Degree in clearing and forwarding, or adequate industry work experience
- Industry training of export documentation required
- Three years relevant experience
- Understand PPECB / DALRRD / Ecert/ Titan certification process
- Knowledge of documents required for all import markets
- Knowledge of shipping line SI/BOL process and terms
- Good understanding of export protocols – e.g. CBS, FMS, FFMS
- Good understanding of product coding structures
- Ability to work under pressure, with good time management and attention to detail
- Good understanding of IT systems used to generate export documentation (QX documentation module / Ship shape / Ports online /Ecert/Chambers of Commerce)
Qualifications
- Formal education/certifications not specified in the original job description.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Logistics Sales Jobs in Western Cape
In Western Cape, South Africa, the logistics sales field is an integral part of various industries, often requiring professionals with a unique blend of business acumen and logistical expertise. Typically, these roles involve working closely with clients to understand their supply chain needs, providing solutions that meet or exceed their expectations. This field is generally characterized by a dynamic environment, with companies constantly seeking to optimize their operations for efficiency and cost-effectiveness.
When it comes to salaries in Western Cape, logistics sales positions can fall within broad salary ranges of R500 000 to R1 million per annum, depending on factors such as experience, company size, and industry sector. However, please note that actual salaries may vary significantly from these estimates, with senior roles or those in specific sectors potentially commanding higher compensation. For instance, logistics sales professionals working in the technology industry may be paid differently than those operating within the manufacturing sector.
Common skills required for a logistics sales role include strong communication and negotiation skills, a solid understanding of supply chain management principles, experience with CRM systems, and analytical thinking to identify opportunities for process improvement. Additionally, many successful logistics sales professionals possess a background in business, such as a degree in marketing, finance, or logistics. Experience working in the logistics industry is also often essential, having a deep understanding of the intricacies involved.
Logistics sales roles can be found across various industries, including technology, financial services, manufacturing, and e-commerce. In these sectors, professionals with expertise in supply chain management are highly sought after, as companies aim to streamline their operations and enhance customer satisfaction. Career development opportunities for logistics sales professionals often include moving into leadership positions or specializing in a particular industry sector.
For those looking to break into this field, it’s essential to have a solid understanding of the industry standards and trends. Building strong relationships with clients and demonstrating expertise in supply chain management can also help advance one’s career.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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