Job Description
About the Role
The Technical Coordinator plays a vital role in ensuring seamless administrative operations and exceptional client service for our company’s technical division, accounts, and production teams. This is an exciting opportunity for a forward-thinking individual to manage diverse responsibilities and utilize their initiative to drive success.
Key Responsibilities
- Client Liaison: Act as the first point of contact for client callouts, spare part sales, and product inquiries.
- Workflow Management: Prepare technician job cards and inspection paperwork, while maintaining organized digital records on the company database.
- Scheduling & Logistics: Coordinate repair and maintenance schedules, arrange site-specific equipment (forklifts, containers, etc.), and manage domestic and cross-border transport logistics.
- Financial & Inventory Admin: Utilize Pastel Accounting to process quotations, sales orders, purchase orders, and journals.
- Stock Control: Manage electrical inventory, conduct monthly stock takes, and handle the manufacturing of finished products within the accounting system.
- Contract Management: Oversee existing Service Level Agreements (SLAs) and generate quotes for new client contracts.
- Documentation: Complete commercial invoices, customs documentation, and arrange work visas for cross-border projects as required.
Requirements
- Experience: A minimum of 5 years of administrative experience.
- Systems Knowledge: Proficiency in Pastel Accounting (specifically Inventory modules) and MS Office is essential.
- Technical Literacy: Experience working with Bills of Materials is required.
- Communication: Clear, effective, and efficient communication skills in both English and Afrikaans.
Qualifications
A completed qualification in business or office administration is considered advantageous.
Salary & Benefits
R27,000 to R32,000 CTC per month.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Cape Town Region
The admin, clerical, and secretarial roles in Cape Town region are typically found across various industries, with the financial services sector often being a common employer. Generally, these positions require administrative support to ensure efficient office operations, communication, and record-keeping. Typically, individuals in this field work in a fast-paced environment, providing essential support to teams and organisations.
In terms of compensation, salaries for admin, clerical, and secretarial roles vary widely depending on factors such as experience, company size, industry sector, and level of seniority. Broadly speaking, common salary ranges for these positions range from R30 000 to R60 000 per annum, although it’s essential to note that actual salaries can differ significantly based on individual circumstances. For example, experienced professionals in larger organisations or those working in high-demand industries may earn higher salaries.
Common skills required for admin, clerical, and secretarial roles include proficiency in Microsoft Office applications, excellent communication and interpersonal skills, attention to detail, organisational abilities, time management, and adaptability. Additionally, having experience with HR systems, accounts payable, and inventory management can be beneficial in some instances. Typically, individuals in this field are expected to be highly organised, efficient, and able to work well under pressure.
These roles are commonly found in a range of industries, including financial services, technology, manufacturing, and healthcare. In the finance sector, for instance, administrative professionals may support investment teams or manage accounts payable and receivable. In the technology industry, they may provide technical support or assist with project coordination. Manufacturing organisations often require admin staff to handle logistics, inventory management, and order processing.
Career development opportunities for individuals in this field are generally good, with many graduates progressing into senior administrative roles or moving into related fields such as human resources, marketing, or business administration. With experience and additional training, admin professionals can advance to specialist positions, such as executive assistants, operations managers, or team leaders.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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