Job Description
About the Role
We are seeking a highly organised, professional, and proactive Office Administrator/Secretary to support daily office operations and ensure the smooth execution of administrative and governance processes. The ideal candidate should be comfortable engaging with senior stakeholders, including directors and executives.
Key Responsibilities
- Maintain an organised and efficient workspace by implementing effective administrative systems and processes.
- Handle general administrative tasks such as printing, scanning, and courier arrangements.
- Maintain and update contact lists for staff, executives, directors, and stakeholders.
- Act as the first point of contact for visitors and clients, ensuring a professional and welcoming experience.
- Coordinate and manage calendars, including scheduling meetings and appointments, as well as arranging all travel logistics, including accommodation and car hire.
- Schedule meetings with executives, directors, committee members, and other stakeholders.
- Send calendar invites and manage updates to meeting dates, venues, and virtual links.
- Follow up on availability and attendance confirmations.
- Assist in maintaining the annual meeting calendar for executives, Board, and Committees.
- Book meeting rooms and coordinate logistics for meetings.
- Arrange catering and refreshments for in-person meetings.
- Ensure meeting rooms are fully prepared, including seating, materials, and equipment.
- Set up and manage Teams links and hybrid meeting requirements.
- Provide support before, during, and after meetings to ensure smooth execution.
Requirements
- Proven experience in an Office Administrator, Secretary, or similar administrative support role.
- Strong organisational and multitasking skills with the ability to prioritise effectively.
- Excellent verbal and written communication skills with strong attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently while collaborating effectively within a team environment.
- Ability to manage confidential information with discretion and professionalism.
Qualifications
- Certificate or Diploma in Business Administration or a related field advantageous.
- Experience supporting executives, Board members, or governance structures.
- Exposure to financial administration processes.
- Knowledge of office management systems, procedures, and basic HR administration.
- Ability to quickly adapt to new systems and technologies.
Salary & Benefits
No information available.
How to Apply
Click the green “Go Apply” button below to apply directly online with the employer.
About Admin / clerical / secretarial Jobs in Gauteng
Admin / clerical / secretarial positions are in high demand across Gauteng, with the job market typically experiencing steady growth in this field. The financial services sector, technology industry, and manufacturing sector are among those commonly employing administrative staff, as they require efficient organisation and support functions to operate effectively.
In terms of compensation, salaries for admin clerical secretarial roles vary widely depending on factors such as level of experience, company size, and industry sector. Generally, entry-level positions may command a salary range of around R10 000 – R20 000 per month, while more senior roles can earn between R30 000 – R60 000 per month or more, depending on individual qualifications and performance. However, it’s essential to note that these figures are only rough estimates and can vary significantly based on the specific employer and industry.
Typically, admin clerical secretarial roles require a range of key skills, including proficiency in Microsoft Office software, excellent communication and interpersonal skills, attention to detail, organisational abilities, and technical knowledge of HR systems or other relevant software. Additionally, many employers also value candidates with experience in customer service, data entry, or bookkeeping.
These roles are commonly found in various industries, such as financial services, technology, manufacturing, and healthcare. In the finance sector, for example, administrative staff may be responsible for providing support to accountants or financial analysts, while in the tech industry, they might assist software developers or IT project managers with administrative tasks.
Career development opportunities for admin clerical secretarial professionals are often extensive, with many roles offering a clear pathway to more senior positions. With experience and additional training, individuals can move into specialist roles such as HR administrator, operations manager, or even management positions.
This information provides general career guidance. Actual salaries and requirements vary by employer.
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