Cape Town: Finance Office Administrator/Bookkeeper (Maitland Onsite) posted by DataFin Recruitment

ENVIRONMENT:

A leading manufacturer of Food Safe Packaging is seeking a highly professional, detail-oriented, and organized Finance Office Administrator/Bookkeeper to join their dynamic team. The ideal candidate will manage the full bookkeeping function while assisting with various HR duties. This is an excellent opportunity for a candidate with proven experience in a similar role and a strong understanding of accounting practices, along with proficiency in Excel, Word, PowerPoint, and Pastel Accounting.

DUTIES:

Bookkeeping and Financial Management –

• Assist the Administrative Director and/or Finance Manager as required.
• Supplier quotation requests and manage supplier account queries.
• Capture supplier invoices, track orders, and maintain supplier age analysis.
• Maintain customer age analysis and process customer credit notes.
• Maintain customer price list updates (increases and decreases).
• Implement credit control measures for unpaid accounts.
• Handle bank queries, perform VAT and tax submission reports, and manage Fixed Asset Register.
• Calculate asset depreciation, interest payments, and process month-end payments.
• Prepare Petty Cash reports and manage cash flow.

HR and Administrative Support

• Process all staff leave (absenteeism reports, late comings, annual leave, sick leave, etc.).
• Compile weekly staff wages using time log systems and assist with payroll.
• Coordinate disciplinary hearings with staff and maintain necessary records.
• Schedule and prepare agendas and documents for monthly board meetings.
• Provide receptionist duties (answering phones, emails, and greeting guests).
• Provide personal assistance to Directors (flight bookings, car hire, travel packs).

Operational and Logistics Support

• Maintain logs of company vehicles, manage license renewals, and service schedules.
• Book logistics services for stock transport using company online systems.
• Work with Auditors for company information as required.
• Create and maintain physical and digital company files.

Ad-hoc Duties –

• Perform any other duties as required to support business operations.

REQUIREMENTS:

Qualifications –

• A Diploma or Certificate in Bookkeeping, Accounting, or a related field.

Experience/Skills

• Proven work experience as a Bookkeeper, Accounts Administrator, or similar role.
• Experience with Pastel Accounting and strong knowledge of accounting principles.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with reconciling accounts, preparing financial reports, and managing payroll.
• Experience in VAT, tax submissions, and compliance.
• Strong understanding of payroll systems and HR-related processes.
• Excellent attention to detail with high accuracy levels.
• Strong organizational and multitasking abilities, with the ability to meet deadlines.
• Good communication and interpersonal skills to interact with all levels of the business.