Centurion: Executive Personal Assistant posted by Bidvest Protea Coin

About the Role

Bidvest Protea Coin is seeking an experienced Executive Personal Assistant to provide comprehensive administrative support to the CEO and CFO. The ideal candidate will be highly organized, proactive, and possess excellent communication skills.

Key Responsibilities

• Provide comprehensive administrative support to the CEO & CFO.
• Manage and maintain the CEO & CFO’s diary, appointments, and meeting schedules.
• Prepare monthly EXCO meeting report packs, Quarterly Risk report packs and Board report packs and minute taking. Cluster Review pack preparation. Annual Budget pack.
• Attend meetings where required and record accurate minutes and action items.
• Coordinate Yearly planner of all BPC’s planned meetings.
• Facilitate all bank guarantee requests for the company.
• Company Resolutions
• Lease registers for legal
• Liaise with Corporate Secretarial Service to ensure compliance and meeting deadlines
• Act as the primary point of contact between the CEO/CFO and internal/external stakeholders.
• Screen and prioritize emails, phone calls, and correspondence.
• Draft professional emails, letters, and other communications on behalf of the CEO/CFO as and when required
• Coordinate executive meetings, board meetings, and executive committee meetings.
• Arrange venues, logistics, travel, and accommodation when required.
• Ensure meeting packs and relevant documents are prepared in advance.
• Maintain confidential files, records, and documents.
• Monitor deadlines and follow up on outstanding tasks.
• Manage travel bookings, accommodation, and transport arrangements.
• Liaise with senior executives, board members, and external partners.
• Maintain professional relationships with key stakeholders.
• Ensure smooth communication between the CEO/CFO’s office and various departments

Requirements

• Diploma or Degree in Business Administration, Office Management, or a related field.

Qualifications

• Minimum 5–8 years’ experience as an Executive Assistant or Personal Assistant at senior management level.
• Experience supporting C-suite executives will be advantageous.
• Experience in company resolution and related corporate secretarial service

Salary & Benefits

Salary: [Please insert salary information]

Skills & Competencies

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of professionalism and confidentiality.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Strong attention to detail.
• Excellent interpersonal and stakeholder management skills.

Key Attributes

• Highly organized and proactive
• High levels of discretion, integrity and ability to handle confidential information.
• Professional and polished
• Strong problem-solving ability